McHenry County Fire Records Management Solicitation 2026
McHenry CountyCounty · Woodstock, IL- Due
- Jun 4, 2026
- Deadline passed
- Posted
- May 7, 2026
- Primary contact
- Geoffrey Bauernfeind
The 30-second brief
McHenry County is soliciting proposals for Fire Records Management services. Electronic submissions are due by June 4, 2026, with vendor demonstrations and evaluations scheduled for June and July 2026.
Mandatory Solicitation Document, Vendor Information Form, Mandatory W9
Evaluation, Recommendation, Committee Review
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Summary
McHenry County is soliciting proposals for Fire Records Management services. Electronic submissions are due by June 4, 2026, with vendor demonstrations and evaluations scheduled for June and July 2026.
EVALUATION CRITERIA
3- Evaluation
- Recommendation
- Committee Review
REQUIRED DELIVERABLES
3- Mandatory Solicitation Document
- Vendor Information Form
- Mandatory W9
- Submit to
- Electronic Submissions due to Procurement
Questions about this RFP
How do I respond to this RFP from McHenry County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: Electronic Submissions due to Procurement. For questions, contact Geoffrey Bauernfeind.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including McHenry County in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Geoffrey Bauernfeind. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Mandatory Solicitation Document, Vendor Information Form, Mandatory W9. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Evaluation, Recommendation, Committee Review" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from McHenry County?
All active and historical solicitations from McHenry County are tracked and searchable. As a county agency, McHenry County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from McHenry County for the complete list.