Mason City School District RFQ Copier Lease, Maintenance, and Managed Print Services 2026
Mason City SchoolsSchool · Mason, OH- Due
- Feb 13, 2026
- Deadline passed
- Posted
- Jan 27, 2026
- Contract term
- 3 years
- Primary contact
- Cynthia Stubenvoll
The 30-second brief
Mason City Schools is soliciting quotes for an optimized plan from qualified vendors to provide copier lease, maintenance services, and managed print services. The goal is to move towards a more streamlined and efficient approach to printing.
Copier lease, Copier maintenance services, Managed print services, Software integration, Training, Support
Experience and capabilities of vendor, References, Cost of solution, Value added features, Responsiveness
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Summary
Mason City Schools is soliciting quotes for an optimized plan from qualified vendors to provide copier lease, maintenance services, and managed print services. The goal is to move towards a more streamlined and efficient approach to printing.
EVALUATION CRITERIA
5- Experience and capabilities of vendor
- References
- Cost of solution
- Value added features
- Responsiveness
REQUIRED DELIVERABLES
6- Copier lease
- Copier maintenance services
- Managed print services
- Software integration
- Training
- Support
REQUIRED ATTACHMENTS
4- Additional Building Information
- Current Copier and Printer Inventory and Volume
- Desired Specifications
- RFQ Summary spreadsheet
- Submit to
- 211 North East Street, Mason, OH 45040
- Duration
- 48 months
- Scope location
- Mason, Ohio
Questions about this RFQ
How do I respond to this RFQ from Mason City Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 211 North East Street, Mason, OH 45040. For questions, contact Cynthia Stubenvoll.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Mason City Schools in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cynthia Stubenvoll. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Copier lease, Copier maintenance services, Managed print services, Software integration, Training, Support. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and capabilities of vendor, References, Cost of solution, Value added features, Responsiveness" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Mason City Schools?
All active and historical solicitations from Mason City Schools are tracked and searchable. As a school agency, Mason City Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Additional Building Information, Current Copier and Printer Inventory and Volume, Desired Specifications, RFQ Summary spreadsheet. Review the full document from Mason City Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Mason, Ohio. Review the full solicitation for detailed scope requirements.