Marion County - Respite Janitorial Services - RFP HE1848-26 (2026)
Marion CountyCounty · Salem, OR- Due
- Oct 6, 2026
- Deadline passed
- Posted
- Sep 16, 2026
- Contract term
- 3 years
- Primary contact
- Kristina Ballow
The 30-second brief
Marion County Health and Human Services (HHS) is issuing a Request for Proposals for on-call janitorial cleaning, emergency cleaning, biohazard cleaning, and related waste removal and disposal services at County-operated respite and residential facilities. Services include cleaning and sanitation of rooms, common areas, kitchens, restrooms, and resident areas, requiring responses to on-call requests within 48 hours and emergency requests within 24 hours, Monday through Saturday including holidays. The awarded contractor shall provide all labor, supervision, equipment, cleaning supplies, personal protective equipment (PPE), materials, transportation, and disposal services. The initial contract term is 3 years with options to extend up to a maximum term of 5 years. Proposals are due by October 6, 2026, at 3:00 PM PT, with questions due by September 23, 2026, at 3:00 PM PT via the Marion County Procurement Collaboration Portal.
Proposers Qualifications and Experience (40 points), Approach and Management Plan (30 points), Staffing Plan (20 points), Work Plan and Schedule (30 points), Cost Methodology (20 points), References (30 points), Cost Proposal (30 points)
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Summary
Marion County Health and Human Services (HHS) is issuing a Request for Proposals for on-call janitorial cleaning, emergency cleaning, biohazard cleaning, and related waste removal and disposal services at County-operated respite and residential facilities.
Services include cleaning and sanitation of rooms, common areas, kitchens, restrooms, and resident areas, requiring responses to on-call requests within 48 hours and emergency requests within 24 hours, Monday through Saturday including holidays. The awarded contractor shall provide all labor, supervision, equipment, cleaning supplies, personal protective equipment (PPE), materials, transportation, and disposal services. The initial contract term is 3 years with options to extend up to a maximum term of 5 years. Proposals are due by October 6, 2026, at 3:00 PM PT, with questions due by September 23, 2026, at 3:00 PM PT via the Marion County Procurement Collaboration Portal.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
5- Proposal Form (Attachment A)
- Reference Form (Attachment B)
- Cost Proposal (Attachment C)
- Trade Secret Form (Attachment D)
- Proposed Contract Modifications (Attachment E)
- Submit to
- https://contracts-marioncountygcc.msappproxy.net/gateway/
- Duration
- 60 months
- Scope location
- Marion County, OR
Questions about this RFP
How do I respond to this RFP from Marion County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 6, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://contracts-marioncountygcc.msappproxy.net/gateway/. For questions, contact Kristina Ballow.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Marion County in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kristina Ballow. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposers Qualifications and Experience (40 points), Approach and Management Plan (30 points), Staffing Plan (20 points), Work Plan and Schedule (30 points), Cost Methodology (20 points), References (..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Marion County?
All active and historical solicitations from Marion County are tracked and searchable. As a county agency, Marion County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form (Attachment A), Reference Form (Attachment B), Cost Proposal (Attachment C), Trade Secret Form (Attachment D), Proposed Contract Modifications (Attachment E). Review the full document from Marion County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Marion County, OR. Review the full solicitation for detailed scope requirements.