Marion County Microfilm Imaging Services for Assessor's Office RFQ AO1812-26
Marion CountyCounty · Salem, OR- Due
- May 27, 2026
- Deadline passed
- Posted
- May 14, 2026
- Primary contact
- Sabrina Hay
- (503) 589-3290
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Summary
Marion County is soliciting quotes for microfilm imaging services for the County Assessor's Office under RFQ AO1812-26.
The scope of work includes producing archive quality 16mm microfilm (silver), silver duplicates, and diazo duplicates for an estimated quantity of 180,000 frames per category. Vendors must register and submit quotes through the Marion County Procurement Collaboration Portal. The solicitation includes specific requirements for account creation 15-30 minutes prior to submission. A deadline for questions was set for May 18, 2026, with final quotes due by May 27, 2026, at 2:00 PM Pacific Time.
REQUIRED ATTACHMENTS
Attachment B Quote Form
- Submit to
- Toby Giddings 555 Court St. NE Suite 4247 Salem, OR 97301
- Scope location
- Salem, OR
Questions about this RFQ
How do I respond to this RFQ from Marion County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 27, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Toby Giddings 555 Court St. NE Suite 4247 Salem, OR 97301. For questions, contact Sabrina Hay.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Marion County in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sabrina Hay at (503) 589-3290. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from Marion County?
All active and historical solicitations from Marion County are tracked and searchable. As a county agency, Marion County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment B Quote Form. Review the full document from Marion County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Salem, OR. Review the full solicitation for detailed scope requirements.