Maine State Housing Authority - Energy Assistance and Weatherization Software - 2026
Maine State Housing AuthorityState Housing Authority · Augusta, ME- Due
- Oct 16, 2026
- Deadline passed
- Posted
- Sep 14, 2026
- Contract term
- 2 years
- Primary contact
- Charles Smith
- (202) 626-4600
The 30-second brief
The Maine State Housing Authority seeks proposals for a comprehensive, modern, and secure Energy Assistance and Weatherization software solution to manage HEAP and WAP programs, including client intake, energy audits, work orders, subgrantee and state inspections, contractor invoicing, payments, budgeting, billing, and report generation. The system must support mobile-friendly applications, DOE-compliant energy audit tools comparable to NEAT and MHEA, household-centered tracking, and data migration from legacy SQL databases. Proposals are due by October 16, 2026, at 5:00 p.m. EST, with vendor questions due by September 30, 2026. The initial contract term is two years with options to extend up to five years.
Qualifications and experience of entity / persons assigned, including History of Past Performance (15 points), Ability of proposed services to meet requirements outlined in RFP (30 points), Potential to provide software solutions for smaller MaineHousing programs (5 points), Completeness of proposal; all required documentation submitted (15 points), Implementation Methodology/Work Plan and Timeline (15 points), Proposal Pricing (20 points)
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Summary
The Maine State Housing Authority seeks proposals for a comprehensive, modern, and secure Energy Assistance and Weatherization software solution to manage HEAP and WAP programs, including client intake, energy audits, work orders, subgrantee and state inspections, contractor invoicing, payments, budgeting, billing, and report generation.
The system must support mobile-friendly applications, DOE-compliant energy audit tools comparable to NEAT and MHEA, household-centered tracking, and data migration from legacy SQL databases. Proposals are due by October 16, 2026, at 5:00 p.m. EST, with vendor questions due by September 30, 2026. The initial contract term is two years with options to extend up to five years.
EVALUATION CRITERIA
Qualifications and experience of entity / persons assigned, including History of Past Performance (15 points), Ability of proposed services to meet requirements outlined in RFP (30 points), Potential to provide software solutions for smaller MaineHousing programs (5 points), Completeness of proposal; all required documentation submitted (15 points), Implementation Methodology/Work Plan and Timeline (15 points), Proposal Pricing (20 points)
REQUIRED ATTACHMENTS
14- Vendor Information Sheet
- Vendor Proposal Response
- Itemized Costs and Licensing Model
- Business References
- Service Level Agreement
- Company W-9
- Current Certificate of General Liability Insurance
- Current Certificate of Workers Compensation Insurance
- Current Certificate of Data Breach Liability Insurance
- Current Certificate of Professional liability (E&O) insurance
- Equal employment opportunity and affirmative action policy
- Vendor Certification Form
- References for existing or previous system users
- MaineHousing Conflict of Interest Disclosure Form
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Augusta, Maine
Questions about this RFP
How do I respond to this RFP from Maine State Housing Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 16, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Charles Smith.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Maine State Housing Authority in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Charles Smith at (202) 626-4600. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and experience of entity / persons assigned, including History of Past Performance (15 points), Ability of proposed services to meet requirements outlined in RFP (30 points), Potential..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Maine State Housing Authority?
All active and historical solicitations from Maine State Housing Authority are tracked and searchable. As a state housing authority agency, Maine State Housing Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Information Sheet, Vendor Proposal Response, Itemized Costs and Licensing Model, Business References, Service Level Agreement, Company W-9, Current Certificate of General Liability Insurance, C. Review the full document from Maine State Housing Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Augusta, Maine. Review the full solicitation for detailed scope requirements.