Louisiana State University - Linear Accelerator Service/Maintenance Term Contract - RFQ-0000002924 (2026)
Louisiana State University And Agricultural & Mechanical CollegeHigher Ed · Baton Rouge, LA- Due
- Oct 27, 2026
- Deadline passed
- Posted
- Oct 12, 2026
- Contract term
- 1.0 year
- Primary contact
- Amy Hill Bourgeois
- (555) 123-4567
The 30-second brief
Louisiana State University (LSU) is soliciting bids for a term contract for annual service and maintenance of an existing Varian Trilogy linear accelerator (serial #294101) located at the LSU Veterinary Teaching Hospital in Baton Rouge, LA. The equipment is used for small animal radiation therapy and includes the linear accelerator, OBI, Portal Vision, MLC, and 4DTreat. Scope includes scheduled and emergency onsite support with a 6-hour response time, parts replacement, three annual maintenance inspections, one extended maintenance inspection, 12-hour daily phone support, preferred response status, annual medical physics QA/QC assistance, and treatment room laser maintenance. Bids are due by October 27, 2026, at 11:00 AM CT, submitted electronically to [email protected].
Linear Accelerator Service/Maintenance - Term Contract
Price
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Summary
Louisiana State University (LSU) is soliciting bids for a term contract for annual service and maintenance of an existing Varian Trilogy linear accelerator (serial #294101) located at the LSU Veterinary Teaching Hospital in Baton Rouge, LA. The equipment is used for small animal radiation therapy and includes the linear accelerator, OBI, Portal Vision, MLC, and 4DTreat.
Scope includes scheduled and emergency onsite support with a 6-hour response time, parts replacement, three annual maintenance inspections, one extended maintenance inspection, 12-hour daily phone support, preferred response status, annual medical physics QA/QC assistance, and treatment room laser maintenance. Bids are due by October 27, 2026, at 11:00 AM CT, submitted electronically to [email protected].
EVALUATION CRITERIA
Price
REQUIRED DELIVERABLES
Linear Accelerator Service/Maintenance - Term Contract
REQUIRED ATTACHMENTS
Bid Addendum, IRS Request for Taxpayer Identification Number and Certification form (W-9 or W-8), Certificate of Insurance
- Submit to
- [email protected]
- Duration
- 12 months
- Scope location
- Baton Rouge, LA
- Reported agency
- Louisiana State University
Questions about this BID
How do I respond to this Bid from Louisiana State University And Agricultural & Mechanical College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Amy Hill Bourgeois.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Louisiana State University And Agricultural & Mechanical College in LA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Amy Hill Bourgeois at (555) 123-4567. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Linear Accelerator Service/Maintenance - Term Contract. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Louisiana State University And Agricultural & Mechanical College?
All active and historical solicitations from Louisiana State University And Agricultural & Mechanical College are tracked and searchable. As a higher ed agency, Louisiana State University And Agricultural & Mechanical College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1.0 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Addendum, IRS Request for Taxpayer Identification Number and Certification form (W-9 or W-8), Certificate of Insurance. Review the full document from Louisiana State University And Agricultural & Mechanical College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Baton Rouge, LA. Review the full solicitation for detailed scope requirements.