Louisiana State University - Linear Accelerator Service/Maintenance - RFQ-0000002944 (2026)
Louisiana State University And Agricultural & Mechanical CollegeHigher Ed · Baton Rouge, LA- Due
- Nov 17, 2026
- 16 days left
- Posted
- Oct 28, 2026
- Primary contact
- Amy Hill Bourgeois
The 30-second brief
Louisiana State University is seeking bids for a term contract for annual service and maintenance of an existing Varian Trilogy linear accelerator (serial #294101) used for small animal radiation therapy at the LSU Veterinary Teaching Hospital in Baton Rouge, LA. The covered equipment includes the linear accelerator, OBI, Portal Vision, MLC, and 4DTreat workstation. The scope requires scheduled and emergency onsite support with a 4-hour emergency response time, parts, three annual onsite performance maintenance inspections, one extended performance maintenance inspection, 12-hour daily phone support, preferred response status, annual medical physics QA/QC assistance, and treatment room laser maintenance. The submission deadline is November 17, 2026.
Lowest responsive and responsible bidder
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Summary
Louisiana State University is seeking bids for a term contract for annual service and maintenance of an existing Varian Trilogy linear accelerator (serial #294101) used for small animal radiation therapy at the LSU Veterinary Teaching Hospital in Baton Rouge, LA. The covered equipment includes the linear accelerator, OBI, Portal Vision, MLC, and 4DTreat workstation.
The scope requires scheduled and emergency onsite support with a 4-hour emergency response time, parts, three annual onsite performance maintenance inspections, one extended performance maintenance inspection, 12-hour daily phone support, preferred response status, annual medical physics QA/QC assistance, and treatment room laser maintenance. The submission deadline is November 17, 2026.
EVALUATION CRITERIA
Lowest responsive and responsible bidder
REQUIRED ATTACHMENTS
Bid Addendum, W-9 or W-8 form, insurance certificate naming Board of Supervisors of LSU and A&M College as additional insured
- Submit to
- [email protected]
- Scope location
- Baton Rouge, LA
- Reported agency
- Louisiana State University
Questions about this BID
How do I respond to this Bid from Louisiana State University And Agricultural & Mechanical College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 17, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Amy Hill Bourgeois.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Louisiana State University And Agricultural & Mechanical College in LA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Amy Hill Bourgeois. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Louisiana State University And Agricultural & Mechanical College?
All active and historical solicitations from Louisiana State University And Agricultural & Mechanical College are tracked and searchable. As a higher ed agency, Louisiana State University And Agricultural & Mechanical College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 17, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Addendum, W-9 or W-8 form, insurance certificate naming Board of Supervisors of LSU and A&M College as additional insured. Review the full document from Louisiana State University And Agricultural & Mechanical College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Baton Rouge, LA. Review the full solicitation for detailed scope requirements.