Louisa County HVAC Preventative Maintenance and Repairs RFP
Louisa CountyCounty · Louisa, VA- Due
- Nov 17, 2025
- Deadline passed
- Posted
- Nov 6, 2025
- Contract term
- 1 year
- Primary contact
- Sam Massie
- (540) 967-3404
Get notified when Louisa County posts the next one.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The County of Louisa is seeking proposals from qualified HVAC contractors for preventative maintenance and emergency repair services for its HVAC equipment.
The contract will be for one year, with the option to renew for two additional one-year terms. Services include preventative maintenance at a firm fixed price and emergency/on-call repairs on a time and materials basis.
REQUIRED ATTACHMENTS
3- Appendix A: County of Louisa
- Virginia Standard Terms and Conditions
- Appendix B: Pricing Schedule
- Submit to
- Louisa County Administration Building, Finance Department, 2nd Floor, 1 Woolfolk Avenue, Louisa, Virginia 23093
Questions about this RFP
How do I respond to this RFP from Louisa County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 17, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Louisa County Administration Building, Finance Department, 2nd Floor, 1 Woolfolk Avenue, Louisa, Virginia 23093. For questions, contact Sam Massie.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Louisa County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sam Massie at (540) 967-3404. Questions and answers are typically shared with all prospective bidders.
Show 3 more questions
Where can I find more RFPs from Louisa County?
All active and historical solicitations from Louisa County are tracked and searchable. As a county agency, Louisa County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A: County of Louisa, Virginia Standard Terms and Conditions, Appendix B: Pricing Schedule. Review the full document from Louisa County for the complete list.