Loudoun County Public Schools - Dental Insurance Services - RFP# R26024 (2026)
Loudoun County Public SchoolsSchool · Ashburn, VA- Due
- Mar 20, 2026
- Deadline passed
- Posted
- Mar 18, 2026
- Duration
- 12 months
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Summary
Loudoun County Public Schools is soliciting proposals from experienced carriers to provide dental insurance services for approximately 16,400 active and retiree employees and their families, effective January 1, 2027.
The scope requires broad access to in-network dental providers, secure handling of member data meeting HIPAA requirements, accurate administration of the current plan design, quarterly utilization reporting, and effective implementation support. Offerors must submit a completed Letter of Intent confirming a minimum of ten years' experience, at least one million covered lives, direct contracting without brokers, and authorization to do business in Virginia. Proposals and supporting documentation are submitted through Aon's TBS portal following letter of intent approval by March 20, 2026.
REQUIRED ATTACHMENTS
Letter of Intent
- Submit to
- [email protected], [email protected], [email protected], [email protected], [email protected]
- Scope location
- Ashburn, VA
Questions about this RFP
How do I respond to this RFP from Loudoun County Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 20, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected], [email protected], [email protected], [email protected], [email protected].
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Loudoun County Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
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Where can I find more RFPs from Loudoun County Public Schools?
All active and historical solicitations from Loudoun County Public Schools are tracked and searchable. As a school agency, Loudoun County Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 12 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Letter of Intent. Review the full document from Loudoun County Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ashburn, VA. Review the full solicitation for detailed scope requirements.