Loudoun County Public Schools - 2027 Roof Renovation Program - John W. Tolbert ES - IFB 26-547 TOL (2026)
Loudoun County Public SchoolsSchool · Ashburn, VA- Due
- Nov 4, 2026
- 7 days left
- Posted
- Oct 13, 2026
- Primary contact
- Christopher G. Duffy
- (571) 252-1161
The 30-second brief
Loudoun County Public Schools is seeking bids for the 2027 Roof Renovation Program at John W. Tolbert Elementary School, located at 691 Potomac Station Drive, Leesburg, VA 20176 (IFB 26-547 TOL). The work consists of the complete re-roofing of the existing elementary school, including membrane, insulation, flashing, copings, blocking, roofing accessories, trim, metal roof deck replacement, brick repair and repointing, roof drain replacement, and through wall flashing. Project alternates include an alternative 90 mil black EPDM roofing system in lieu of white. Bids are due by November 4, 2026, at 2:00 p.m. Eastern Time via the LCPS Electronic Bidding System. A pre-bid conference is scheduled for October 20, 2026, at 2:00 pm via Webex, followed by a non-mandatory site visit on October 22, 2026. Question cutoff is October 28, 2026. Bidding is restricted to prequalified contractors: CHU Contracting Inc., Cole Roofing Company Inc., Patuxent Roofing & Contracting Inc., Raintree Services Inc., and Simpson Unlimited Inc. Required bonding includes a 5% bid bond and 100% performance and payment bonds. Contractors must comply with Virginia State Corporation Commission compliance, drug-free workplace, and background checks for direct student contact.
Lowest responsive and responsible bidder among prequalified contractors
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Summary
Loudoun County Public Schools is seeking bids for the 2027 Roof Renovation Program at John W. Tolbert Elementary School, located at 691 Potomac Station Drive, Leesburg, VA 20176 (IFB 26-547 TOL).
The work consists of the complete re-roofing of the existing elementary school, including membrane, insulation, flashing, copings, blocking, roofing accessories, trim, metal roof deck replacement, brick repair and repointing, roof drain replacement, and through wall flashing. Project alternates include an alternative 90 mil black EPDM roofing system in lieu of white. Bids are due by November 4, 2026, at 2:00 p.m. Eastern Time via the LCPS Electronic Bidding System. A pre-bid conference is scheduled for October 20, 2026, at 2:00 pm via Webex, followed by a non-mandatory site visit on October 22, 2026. Question cutoff is October 28, 2026. Bidding is restricted to prequalified contractors: CHU Contracting Inc., Cole Roofing Company Inc., Patuxent Roofing & Contracting Inc., Raintree Services Inc., and Simpson Unlimited Inc. Required bonding includes a 5% bid bond and 100% performance and payment bonds. Contractors must comply with Virginia State Corporation Commission compliance, drug-free workplace, and background checks for direct student contact.
EVALUATION CRITERIA
Lowest responsive and responsible bidder among prequalified contractors
REQUIRED ATTACHMENTS
5- Bid Bond
- AIA Document A305-1986 Contractor's Qualification Statement
- VA SCC Compliance Verification
- Contractor Certification Regarding Criminal Convictions
- Acknowledged Addenda
- Submit to
- https://lcpscm.ionwave.net/Login.aspx
- Scope location
- Leesburg, VA
Questions about this IFB
How do I respond to this IFB from Loudoun County Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 4, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://lcpscm.ionwave.net/Login.aspx. For questions, contact Christopher G. Duffy.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Loudoun County Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Christopher G. Duffy at (571) 252-1161. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder among prequalified contractors" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Loudoun County Public Schools?
All active and historical solicitations from Loudoun County Public Schools are tracked and searchable. As a school agency, Loudoun County Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Bond, AIA Document A305-1986 Contractor's Qualification Statement, VA SCC Compliance Verification, Contractor Certification Regarding Criminal Convictions, Acknowledged Addenda. Review the full document from Loudoun County Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Leesburg, VA. Review the full solicitation for detailed scope requirements.