Lincoln Public Schools - FY2027 C2 Network Refresh RFP - 270003463
Lincoln School DistrictSchool · Lincoln, RI- Due
- Jan 5, 2027
- 51 days left
- Posted
- Nov 10, 2026
- Contract term
- 1 year
- Primary contact
- Travis Holloway
- (401) 721-2360
The 30-second brief
Lincoln Public Schools is seeking competitive proposals for E-Rate eligible Category Two internal connections equipment and installation services for a FY2027 district network upgrade. The project scope encompasses modular core switch chassis, 48-port Class 4 PoE access switches, multimode and single-mode transceivers, rack-mount UPS units with extended battery packs, and 12-strand hybrid OS2/OM4 fiber cabling runs with enclosures, adapter panels, and patch cords for Lincoln High School, Administration IDF, and Lonsdale, Saylesville, Central, and Northern Elementary Schools in Lincoln, RI. Vendors must submit itemized unit pricing, extended totals, and separate eligible/ineligible cost allocations using the provided Pricing Worksheet for this single-award procurement. Proposals are due by January 5, 2027, following a voluntary pre-bid site visit on December 2, 2026, and question submissions by December 4, 2026.
Core switch chassis bundle, Core switch line card, Access switch 48-port Class 4 PoE, 25G transceiver multimode, 10G transceiver multimode, 10G transceiver single-mode, Rack/tower UPS 1.5-3kVA, Rack/tower UPS 3kVA with extended battery pack, 12-strand hybrid fiber cable, 1U rack-mount fiber enclosure, LC duplex adapter panel 6-fiber MM, LC duplex adapter panel 6-fiber SM, LC-LC duplex OM4 patch cord 3m, Installation labor for core switch chassis and fiber cabling, Shipping/freight, Taxes and fees
Cost of E-Rate eligible products and services (single highest weighted evaluation factor), additional evaluation criteria
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Summary
Lincoln Public Schools is seeking competitive proposals for E-Rate eligible Category Two internal connections equipment and installation services for a FY2027 district network upgrade.
The project scope encompasses modular core switch chassis, 48-port Class 4 PoE access switches, multimode and single-mode transceivers, rack-mount UPS units with extended battery packs, and 12-strand hybrid OS2/OM4 fiber cabling runs with enclosures, adapter panels, and patch cords for Lincoln High School, Administration IDF, and Lonsdale, Saylesville, Central, and Northern Elementary Schools in Lincoln, RI. Vendors must submit itemized unit pricing, extended totals, and separate eligible/ineligible cost allocations using the provided Pricing Worksheet for this single-award procurement. Proposals are due by January 5, 2027, following a voluntary pre-bid site visit on December 2, 2026, and question submissions by December 4, 2026.
EVALUATION CRITERIA
Cost of E-Rate eligible products and services (single highest weighted evaluation factor), additional evaluation criteria
REQUIRED DELIVERABLES
16- Core switch chassis bundle
- Core switch line card
- Access switch 48-port Class 4 PoE
- 25G transceiver multimode
- 10G transceiver multimode
- 10G transceiver single-mode
- Rack/tower UPS 1.5-3kVA
- Rack/tower UPS 3kVA with extended battery pack
- 12-strand hybrid fiber cable
- 1U rack-mount fiber enclosure
- LC duplex adapter panel 6-fiber MM
- LC duplex adapter panel 6-fiber SM
- LC-LC duplex OM4 patch cord 3m
- Installation labor for core switch chassis and fiber cabling
- Shipping/freight
- Taxes and fees
REQUIRED ATTACHMENTS
8- Completed pricing worksheet
- Terms and conditions
- Service Provider Name
- Service Provider Identification Number (SPIN)
- Service Provider contact information
- Applicant name
- BEN
- FCC Form 470 number
- Submit to
- Email proposals to all listed RFP contacts: [email protected] and [email protected]
- Duration
- 18 months
- Scope location
- Lincoln, RI
- Reported agency
- Lincoln Public Schools
Questions about this RFP
How do I respond to this RFP from Lincoln School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 5, 2027. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Email proposals to all listed RFP contacts: [email protected] and [email protected]. For questions, contact Travis Holloway.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Lincoln School District in RI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Travis Holloway at (401) 721-2360. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Core switch chassis bundle, Core switch line card, Access switch 48-port Class 4 PoE, 25G transceiver multimode, 10G transceiver multimode, 10G transceiver single-mode, Rack/tower UPS 1.5-3kVA, Rack/tower UPS 3kVA with extended battery pack, 12-strand hybrid fiber cable, 1U rack-mount fiber enclosur. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost of E-Rate eligible products and services (single highest weighted evaluation factor), additional evaluation criteria" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Lincoln School District?
All active and historical solicitations from Lincoln School District are tracked and searchable. As a school agency, Lincoln School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of January 5, 2027, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed pricing worksheet, Terms and conditions, Service Provider Name, Service Provider Identification Number (SPIN), Service Provider contact information, Applicant name, BEN, FCC Form 470 number. Review the full document from Lincoln School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lincoln, RI. Review the full solicitation for detailed scope requirements.
