Lincoln County Disaster Debris Monitoring Services RFP 2026
Lincoln CountyCounty · Lincoln County, MT- Due
- Jan 20, 2026
- Deadline passed
- Posted
- Jan 1, 2026
- Contract term
- 1 year
- Primary contact
- Brent Teske
The 30-second brief
Lincoln County, Montana is soliciting proposals for immediate disaster debris monitoring services. The selected firm will monitor debris removal operations from public rights-of-way, public property, drainage areas, and waterways to ensure compliance with FEMA Public Assistance Program guidelines. Key requirements include the utilization of an Electronic Ticketing System (paperless) to capture digital photographs, GPS coordinates, and timestamps for every load. The scope also involves coordinating daily briefings, certifying contractor vehicles, tracking road clearance, and performing comprehensive reconciliation of debris removal contractor invoices. A bid bond of $10,000 is required at submission, and the awarded contractor must provide a 100% performance bond. Proposals are due by January 20, 2026, with a public bid opening scheduled for January 21, 2026.
Technical Proposal, Cost Proposal, Required Forms (Attachments 1-12), Electronic Ticketing System, Daily Reports, GIS Applications, Final Report
Qualifications of Firm (15), Qualifications of Staff (15), Technical Approach (20), Cost Proposal (50), Possible Interview (10)
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Summary
Lincoln County, Montana is soliciting proposals for immediate disaster debris monitoring services.
The selected firm will monitor debris removal operations from public rights-of-way, public property, drainage areas, and waterways to ensure compliance with FEMA Public Assistance Program guidelines. Key requirements include the utilization of an Electronic Ticketing System (paperless) to capture digital photographs, GPS coordinates, and timestamps for every load. The scope also involves coordinating daily briefings, certifying contractor vehicles, tracking road clearance, and performing comprehensive reconciliation of debris removal contractor invoices. A bid bond of $10,000 is required at submission, and the awarded contractor must provide a 100% performance bond. Proposals are due by January 20, 2026, with a public bid opening scheduled for January 21, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Technical Proposal
- Cost Proposal
- Required Forms (Attachments 1-12)
- Electronic Ticketing System
- Daily Reports
- GIS Applications
- Final Report
REQUIRED ATTACHMENTS
12- Cost Proposal Form
- Proposers Certification
- References
- Subcontractor List
- 200.321 Affirmative Steps
- Conflict/Non-Conflict of Interest Statement
- Certification Regarding Debarment
- Drug-Free Workplace Affidavit
- Certification Regarding Lobbying
- Non-Collusion Declaration
- Performance Bonding
- Bid Bond
REQUIRED STAFFING
8- Submit to
- Clerk and Recorder’s Office, 512 California Ave, Libby, MT 59923
- Duration
- 60 months
- Scope location
- Lincoln County, MT
Questions about this RFP
How do I respond to this RFP from Lincoln County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Clerk and Recorder’s Office, 512 California Ave, Libby, MT 59923. For questions, contact Brent Teske.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Lincoln County in MT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brent Teske. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Operations Manager, Billing/Invoice Specialist, Field Supervisor, Load Site Monitor, Debris Site Monitor, GIS Specialist, Drone with Operator. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Technical Proposal, Cost Proposal, Required Forms (Attachments 1-12), Electronic Ticketing System, Daily Reports, GIS Applications, Final Report. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications of Firm (15), Qualifications of Staff (15), Technical Approach (20), Cost Proposal (50), Possible Interview (10)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Lincoln County?
All active and historical solicitations from Lincoln County are tracked and searchable. As a county agency, Lincoln County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cost Proposal Form, Proposers Certification, References, Subcontractor List, 200.321 Affirmative Steps, Conflict/Non-Conflict of Interest Statement, Certification Regarding Debarment, Drug-Free Workpl. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Lincoln County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lincoln County, MT. Review the full solicitation for detailed scope requirements.