Lincoln County Commons Project Architectural Planning and Engineering Services RFP 2026-01
Lincoln CountyCounty · Newport, OR- Due
- Feb 12, 2026
- Deadline passed
- Posted
- Jan 12, 2026
- Contract term
- 2 years
- Primary contact
- Joshua Dodson
- (503) 754-2546
The 30-second brief
Lincoln County is soliciting proposals for RFP No. 2026-01 to provide architectural, planning, and engineering services for the Lincoln County Commons Project in Newport, OR. The project aims to create a year-round community space with a focus on the County Fair, featuring a new 15,000 sq ft multipurpose building, a 24,000 sq ft partially covered pavilion, and renovations to existing structures like the Floral Building. The scope includes programming coordination, schematic design, design development, construction documents (assuming CM/GC), and contract administration. A mandatory pre-proposal conference is scheduled for January 22, 2026, via Zoom. Proposals are due February 12, 2026, and must be submitted electronically in PDF format under 20MB. The estimated project budget is $17M with a construction budget of approximately $12M.
One-page cover letter, Attachment B (Proposer Information Form/Certifications), Evaluation criteria responses, PDF proposal under 30 pages
Qualifications (20 points), Organizational Structure (20 points), Experience (20 points), Past Performance (20 points), Proposed Key Staff (20 points), Interview (50 points)
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Summary
Lincoln County is soliciting proposals for RFP No. 2026-01 to provide architectural, planning, and engineering services for the Lincoln County Commons Project in Newport, OR. The project aims to create a year-round community space with a focus on the County Fair, featuring a new 15,000 sq ft multipurpose building, a 24,000 sq ft partially covered pavilion, and renovations to existing structures like the Floral Building.
The scope includes programming coordination, schematic design, design development, construction documents (assuming CM/GC), and contract administration. A mandatory pre-proposal conference is scheduled for January 22, 2026, via Zoom. Proposals are due February 12, 2026, and must be submitted electronically in PDF format under 20MB. The estimated project budget is $17M with a construction budget of approximately $12M.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- One-page cover letter
- Attachment B (Proposer Information Form/Certifications)
- Evaluation criteria responses
- PDF proposal under 30 pages
REQUIRED ATTACHMENTS
3- Attachment A: Form of Proposed Contract
- Attachment B: Proposer Information Form/Certifications
- Attachment C: Scope Documents
REQUIRED STAFFING
8- Submit to
- [email protected]
- Scope location
- Newport, OR
- Projected sq ft
- 44,000 sq ft
Questions about this RFP
How do I respond to this RFP from Lincoln County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Joshua Dodson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Lincoln County in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joshua Dodson at (503) 754-2546. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Architect, Mechanical Engineer, Electrical Engineer, Low Voltage Engineer, Plumbing Engineer, Structural Engineer, Civil/Surveying Engineer, Food Service Designer. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: One-page cover letter, Attachment B (Proposer Information Form/Certifications), Evaluation criteria responses, PDF proposal under 30 pages. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications (20 points), Organizational Structure (20 points), Experience (20 points), Past Performance (20 points), Proposed Key Staff (20 points), Interview (50 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Lincoln County?
All active and historical solicitations from Lincoln County are tracked and searchable. As a county agency, Lincoln County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: Form of Proposed Contract, Attachment B: Proposer Information Form/Certifications, Attachment C: Scope Documents. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Lincoln County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Newport, OR. The total projected area is 44000 sq ft. Review the full solicitation for detailed scope requirements.