Laketran Comprehensive Grounds Maintenance RFP #2608, 2026
Lake Regional Transit Authority (Laketran)Public Authority · Painesville, OH- Due
- Dec 16, 2026
- 33 days left
- Posted
- Nov 11, 2026
- Contract term
- 1 year
- Primary contact
- Renée Ramsey
- (440) 350-1010
The 30-second brief
Laketran is seeking proposals from qualified firms to provide comprehensive grounds and property maintenance services, including landscaping, lawn maintenance, mulch maintenance, spring and fall clean-ups, pruning, edging, weed control, turf care, and irrigation maintenance for seven properties across Lake County including Frank J. Polivka Transit Center, Great Lakes Mall Transfer Center, Julie A. Cunningham Downtown Painesville Transfer Center, Madison Park-n-Ride, Mentor Park-n-Ride, Shoregate Shopping Center, and Wickliffe Park-n-Ride. The contract term is one year with options for up to two additional one-year extensions for a total of three years. Proposals are due by 12:00 PM on December 16, 2026, and must be submitted via email to [email protected]. A voluntary pre-proposal conference is scheduled for November 24, 2026, at 10:00 AM at Laketran Headquarters, 555 Lakeshore Blvd., Painesville Twp., OH 44077, with questions due by December 9, 2026, at 4:00 PM. Required insurance includes $1 million per occurrence commercial general liability, $2 million aggregate, and automobile liability.
Comprehensive landscaping and grounds maintenance services across seven properties including Frank J. Polivka Transit Center, Great Lakes Mall Transfer Center, Julie A. Cunningham Downtown Painesville Transfer Center, Madison Park-n-Ride, Mentor Park-n-Ride, Shoregate Shopping Center, And Wickliffe Park-n-Ride; Mulch Maintenance Plan; Spring Clean Up; Pruning; Weed Maintenance; Mowing; Lawn Treatment Plan; Edging; Irrigation start-up and winterization; Trimming; Fall Clean Up; Winter Rejuvenation Pruning/Trimming
Capability of the contractor to perform the work, equipment list, and demonstrated understanding of the Scope of Work (55 points), Experience, Past Performance, and References of the firm (25 points), Reasonableness of the cost (20 points)
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Summary
Laketran is seeking proposals from qualified firms to provide comprehensive grounds and property maintenance services, including landscaping, lawn maintenance, mulch maintenance, spring and fall clean-ups, pruning, edging, weed control, turf care, and irrigation maintenance for seven properties across Lake County including Frank J. Polivka Transit Center, Great Lakes Mall Transfer Center, Julie A. Cunningham Downtown Painesville Transfer Center, Madison Park-n-Ride, Mentor Park-n-Ride, Shoregate Shopping Center, and Wickliffe Park-n-Ride.
The contract term is one year with options for up to two additional one-year extensions for a total of three years. Proposals are due by 12:00 PM on December 16, 2026, and must be submitted via email to [email protected]. A voluntary pre-proposal conference is scheduled for November 24, 2026, at 10:00 AM at Laketran Headquarters, 555 Lakeshore Blvd., Painesville Twp., OH 44077, with questions due by December 9, 2026, at 4:00 PM. Required insurance includes $1 million per occurrence commercial general liability, $2 million aggregate, and automobile liability.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Comprehensive landscaping and grounds maintenance services across seven properties including Frank J. Polivka Transit Center, Great Lakes Mall Transfer Center, Julie A. Cunningham Downtown Painesville Transfer Center, Madison Park-n-Ride, Mentor Park-n-Ride, Shoregate Shopping Center, And Wickliffe Park-n-Ride; Mulch Maintenance Plan; Spring Clean Up; Pruning; Weed Maintenance; Mowing; Lawn Treatment Plan; Edging; Irrigation start-up and winterization; Trimming; Fall Clean Up; Winter Rejuvenation Pruning/Trimming
REQUIRED ATTACHMENTS
14- Acknowledgement of Addenda
- Attachment A - Pricing Form
- Attachment B - Contact Information and References
- Attachment C - Lobbying Form
- Attachment D - Debarment Form
- Attachment E - Standard Project Assurances
- Attachment F - Non-Collusion Form
- Attachment G - Delinquent Personal Property Form
- Attachment H - Disadvantaged Business Enterprise (DBE)
- Attachment I - Bidder Registration Form
- Attachment N – Fair Labor Standards Act
- Attachment O – Recovered Materials
- W-9
- Certificate of Insurance
- Submit to
- [email protected]
- Duration
- 36 months
- Scope location
- Painesville, Ohio
- Reported agency
- Laketran
Questions about this RFP
How do I respond to this RFP from Lake Regional Transit Authority (Laketran)?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Renée Ramsey.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Lake Regional Transit Authority (Laketran) in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Renée Ramsey at (440) 350-1010. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Comprehensive landscaping and grounds maintenance services across seven properties including Frank J. Polivka Transit Center, Great Lakes Mall Transfer Center, Julie A. Cunningham Downtown Painesville Transfer Center, Madison Park-n-Ride, Mentor Park-n-Ride, Shoregate Shopping Center, And Wickliffe. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Capability of the contractor to perform the work, equipment list, and demonstrated understanding of the Scope of Work (55 points), Experience, Past Performance, and References of the firm (25 points),..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Lake Regional Transit Authority (Laketran)?
All active and historical solicitations from Lake Regional Transit Authority (Laketran) are tracked and searchable. As a public authority agency, Lake Regional Transit Authority (Laketran) regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 16, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Acknowledgement of Addenda, Attachment A - Pricing Form, Attachment B - Contact Information and References, Attachment C - Lobbying Form, Attachment D - Debarment Form, Attachment E - Standard Project. Review the full document from Lake Regional Transit Authority (Laketran) for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Painesville, Ohio. Review the full solicitation for detailed scope requirements.
