Lake Metroparks - Golf Car Lease and Maintenance Agreement - Bid #2026-052 (2026)
Lake Metroparks DistrictSpecial District · Painesville, OH- Due
- Oct 6, 2026
- Deadline passed
- Posted
- Sep 16, 2026
- Contract term
- 4 years
- Primary contact
- Jean Sullivan
- (440) 639-7275 ext 1343
The 30-second brief
Lake Metroparks invites sealed bids for a four-year golf car lease and maintenance agreement for Erie Shores Golf Course and Pine Ridge Country Club, starting March 1, 2027 and ending March 1, 2031, with a one-year mutual option. The scope includes providing 153 new 2026 model year rental golf cars (gasoline or electric lithium ion options), plus non-rental utility beds, dump beds, and a range picker. Bidders must provide weekly inspections and maintenance during the regular playing season from May 1 to October 31, 24-hour emergency repair service, parts, labor, winterization, and continuous insurance coverage with a $1,000,000 minimum limit. Bids are due by October 6, 2026, at 9:00 AM local time. A bid bond or certified check of 10% is required for bids over $75,000. Questions must be submitted in writing by September 30, 2026, at 12:00 noon.
New 2026 model year rental cars with sun tops, Message holders, And windshields; Non-rental with plastic utility bed with ball & hitch and windshields; Non-rental with dump bed with ball & hitch and windshields; Range Picker with ball & hitch
Lowest and best responsive and responsible bid price, delivery time
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Summary
Lake Metroparks invites sealed bids for a four-year golf car lease and maintenance agreement for Erie Shores Golf Course and Pine Ridge Country Club, starting March 1, 2027 and ending March 1, 2031, with a one-year mutual option.
The scope includes providing 153 new 2026 model year rental golf cars (gasoline or electric lithium ion options), plus non-rental utility beds, dump beds, and a range picker. Bidders must provide weekly inspections and maintenance during the regular playing season from May 1 to October 31, 24-hour emergency repair service, parts, labor, winterization, and continuous insurance coverage with a $1,000,000 minimum limit. Bids are due by October 6, 2026, at 9:00 AM local time. A bid bond or certified check of 10% is required for bids over $75,000. Questions must be submitted in writing by September 30, 2026, at 12:00 noon.
EVALUATION CRITERIA
Lowest and best responsive and responsible bid price, delivery time
REQUIRED DELIVERABLES
4- New 2026 model year rental cars with sun tops, Message holders, And windshields
- Non-rental with plastic utility bed with ball & hitch and windshields
- Non-rental with dump bed with ball & hitch and windshields
- Range Picker with ball & hitch
REQUIRED ATTACHMENTS
9- Attachment A Offer Sheet
- Attachment B Bid Form
- Attachment C Substitution Sheet
- Attachment D References
- Attachment E Bidders Affidavit Personal Property Tax
- Attachment F Affidavit of Non-Collusion
- Attachment G Statement of Bidder's Qualifications
- Attachment H Vendor Identification Form
- Attachment J Bid Guaranty and Performance Bond
- Submit to
- Lake Metroparks Administrative Headquarters, 11211 Spear Road, Concord Twp., OH 44077
- Duration
- 48 months
- Scope location
- Concord Twp., Ohio
- Reported agency
- Lake Metroparks
Questions about this BID
How do I respond to this Bid from Lake Metroparks District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Lake Metroparks Administrative Headquarters, 11211 Spear Road, Concord Twp., OH 44077. For questions, contact Jean Sullivan.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Lake Metroparks District in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jean Sullivan at (440) 639-7275 ext 1343. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: New 2026 model year rental cars with sun tops, Message holders, And windshields; Non-rental with plastic utility bed with ball & hitch and windshields; Non-rental with dump bed with ball & hitch and windshields; Range Picker with ball & hitch. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest and best responsive and responsible bid price, delivery time" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Lake Metroparks District?
All active and historical solicitations from Lake Metroparks District are tracked and searchable. As a special district agency, Lake Metroparks District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A Offer Sheet, Attachment B Bid Form, Attachment C Substitution Sheet, Attachment D References, Attachment E Bidders Affidavit Personal Property Tax, Attachment F Affidavit of Non-Collusion. Review the full document from Lake Metroparks District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Concord Twp., Ohio. Review the full solicitation for detailed scope requirements.