Knox County - Stage Rentals for Knox County Schools Graduations - ITB #3765 (2026)
Knox CountyCounty · Knoxville, TN- Due
- Oct 22, 2026
- Deadline passed
- Posted
- Sep 21, 2026
- Contract term
- 0.5 years
- Primary contact
- Rachel Cabrera
- (865) 215-5777
The 30-second brief
Knox County and Knox County Schools are seeking sealed bids for stage rentals and complete setup services for high school commencement ceremonies for the Class of 2027, taking place from May 19 through May 26, 2027. The work includes delivering, assembling, and dismantling staging systems, ADA-accessible ramps, pipe and drape, and Samsonite white folding chairs across multiple school facilities and fields in Knoxville, Tennessee. Bidders must provide unit pricing for 16'w x 32'd x 24" tall stages, 4x4 risers, black turf, skirting, handrails, bil-jax riser legs, and associated rental components per Invitation for Bid #3765. The submission deadline is October 22, 2026, at 2:00 p.m. local time, with questions due by October 2, 2026, at 4:30 p.m. Evaluation will be based on price (55 points), business capabilities (35 points), and references (10 points). The initial contract term is six months with options to renew for up to five additional one-year periods.
16’w x32’d x 24” tall stage, 4x4 riser, 24" rises leg, Black turf per square foot, Wood shim, 13” black skirt, Clip riser, Riser ramp 4x4, Riser ramp 4x4 terminal PC, 4’ black riser safety rail, 4” / 6” / 12” / 16” / 20” bil-jax riser legs, Pipe and drape per linear foot – 8’, 8’ upright, 15” base, 6’-10’ crossbar, 8’ black drape, Steel weight, Samsonite white folding chairs
Price 55 Points, Business Capabilities 35 Points, References 10 Points
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Summary
Knox County and Knox County Schools are seeking sealed bids for stage rentals and complete setup services for high school commencement ceremonies for the Class of 2027, taking place from May 19 through May 26, 2027.
The work includes delivering, assembling, and dismantling staging systems, ADA-accessible ramps, pipe and drape, and Samsonite white folding chairs across multiple school facilities and fields in Knoxville, Tennessee. Bidders must provide unit pricing for 16'w x 32'd x 24" tall stages, 4x4 risers, black turf, skirting, handrails, bil-jax riser legs, and associated rental components per Invitation for Bid #3765. The submission deadline is October 22, 2026, at 2:00 p.m. local time, with questions due by October 2, 2026, at 4:30 p.m. Evaluation will be based on price (55 points), business capabilities (35 points), and references (10 points). The initial contract term is six months with options to renew for up to five additional one-year periods.
EVALUATION CRITERIA
3- Price 55 Points
- Business Capabilities 35 Points
- References 10 Points
REQUIRED DELIVERABLES
16’w x32’d x 24” tall stage, 4x4 riser, 24" rises leg, Black turf per square foot, Wood shim, 13” black skirt, Clip riser, Riser ramp 4x4, Riser ramp 4x4 terminal PC, 4’ black riser safety rail, 4” / 6” / 12” / 16” / 20” bil-jax riser legs, Pipe and drape per linear foot – 8’, 8’ upright, 15” base, 6’-10’ crossbar, 8’ black drape, Steel weight, Samsonite white folding chairs
REQUIRED ATTACHMENTS
6- Attachment A Cost
- Attachment B Business Capabilities Form
- Attachment C Insurance Checklist
- Attachment D Criminal History Records Check Affidavit
- Attachment E References
- Tennessee Criminal History Records Check compliance documentation
- Submit to
- Knox County Procurement Division, 1000 North Central Street, Suite 100, Knoxville, Tennessee 37917 or via KnoxBuys portal
- Duration
- 66 months
- Scope location
- Knoxville, TN
Questions about this IFB
How do I respond to this IFB from Knox County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Knox County Procurement Division, 1000 North Central Street, Suite 100, Knoxville, Tennessee 37917 or via KnoxBuys portal. For questions, contact Rachel Cabrera.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Knox County in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rachel Cabrera at (865) 215-5777. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 16’w x32’d x 24” tall stage, 4x4 riser, 24" rises leg, Black turf per square foot, Wood shim, 13” black skirt, Clip riser, Riser ramp 4x4, Riser ramp 4x4 terminal PC, 4’ black riser safety rail, 4” / 6” / 12” / 16” / 20” bil-jax riser legs, Pipe and drape per linear foot – 8’, 8’ upright, 15” base,. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price 55 Points, Business Capabilities 35 Points, References 10 Points" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Knox County?
All active and historical solicitations from Knox County are tracked and searchable. As a county agency, Knox County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 0.5 years. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A Cost, Attachment B Business Capabilities Form, Attachment C Insurance Checklist, Attachment D Criminal History Records Check Affidavit, Attachment E References, Tennessee Criminal History. Review the full document from Knox County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Knoxville, TN. Review the full solicitation for detailed scope requirements.