Knox County - Stage Rentals for Knox County Schools Graduations - IFB 3765 (2026)
Knox CountyCounty · Knox County, IN- Due
- Oct 22, 2026
- Deadline passed
- Posted
- Sep 21, 2026
- Contract term
- 0.5 years
- Primary contact
- Rachel Cabrera
- (865) 215-5777
The 30-second brief
Knox County is issuing Invitation for Bid #3765 for stage rentals, ramps, pipe and drape, and folding chairs for Knox County Schools graduation ceremonies for the Class of 2027. The scope requires delivery, setup, installation, and subsequent daily disassembly and relocation of stage configurations across multiple high school campuses including Bearden, Gibbs, Fulton, Karns, Central, Austin-East, Carter, Farragut, South-Doyle, West, Halls, Powell, and Hardin Valley between May 19 and May 26, 2027. Bids are due by October 22, 2026, at 2:00 p.m., with questions due by October 2, 2026, at 4:30 p.m. Evaluation is based on price (55 points), business capabilities (35 points), and references (10 points). The initial term is six months with options to renew for up to five additional one-year periods.
Stage: 16’w x32’d x 24” tall, Riser: 4x4, Rises Leg: 24”, Turf: Black (per square foot), Wood Shim, Skirt: 13” Black, Clip Riser; Ramps: Riser Ramp: 4x4, Riser Ramp: 4x4 Terminal PC, Riser Safety Rail: 4’ Black, Riser Leg (4”, 6”, 12”, 16”, 20” Bil-Jax), Wood Shim; Pipe and Drape: Pipe and Drape per Linear Foot – 8’, 8’ Upright, 15” Base, Crossbar: 6’-10’, Drape: 8’ Black, Steel Weight; Folding Chairs: Samsonite White
Price 55 Points, Business Capabilities 35 Points, References 10 Points
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Summary
Knox County is issuing Invitation for Bid #3765 for stage rentals, ramps, pipe and drape, and folding chairs for Knox County Schools graduation ceremonies for the Class of 2027.
The scope requires delivery, setup, installation, and subsequent daily disassembly and relocation of stage configurations across multiple high school campuses including Bearden, Gibbs, Fulton, Karns, Central, Austin-East, Carter, Farragut, South-Doyle, West, Halls, Powell, and Hardin Valley between May 19 and May 26, 2027. Bids are due by October 22, 2026, at 2:00 p.m., with questions due by October 2, 2026, at 4:30 p.m. Evaluation is based on price (55 points), business capabilities (35 points), and references (10 points). The initial term is six months with options to renew for up to five additional one-year periods.
EVALUATION CRITERIA
3- Price 55 Points
- Business Capabilities 35 Points
- References 10 Points
REQUIRED DELIVERABLES
Stage: 16’w x32’d x 24” tall, Riser: 4x4, Rises Leg: 24”, Turf: Black (per square foot), Wood Shim, Skirt: 13” Black, Clip Riser; Ramps: Riser Ramp: 4x4, Riser Ramp: 4x4 Terminal PC, Riser Safety Rail: 4’ Black, Riser Leg (4”, 6”, 12”, 16”, 20” Bil-Jax), Wood Shim; Pipe and Drape: Pipe and Drape per Linear Foot – 8’, 8’ Upright, 15” Base, Crossbar: 6’-10’, Drape: 8’ Black, Steel Weight; Folding Chairs: Samsonite White
REQUIRED ATTACHMENTS
6- Attachment A Cost
- Attachment B Business Capabilities Form
- Attachment C Insurance Checklist
- Attachment D Criminal History Records Check Affidavit
- Attachment E References
- Signed addenda
- Submit to
- Knox County Procurement Division, 1000 North Central Street, Suite 100, Knoxville, TN 37917 / KnoxBuys portal
- Duration
- 66 months
- Scope location
- Knoxville, TN
Questions about this IFB
How do I respond to this IFB from Knox County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Knox County Procurement Division, 1000 North Central Street, Suite 100, Knoxville, TN 37917 / KnoxBuys portal. For questions, contact Rachel Cabrera.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Knox County in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rachel Cabrera at (865) 215-5777. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Stage: 16’w x32’d x 24” tall, Riser: 4x4, Rises Leg: 24”, Turf: Black (per square foot), Wood Shim, Skirt: 13” Black, Clip Riser; Ramps: Riser Ramp: 4x4, Riser Ramp: 4x4 Terminal PC, Riser Safety Rail: 4’ Black, Riser Leg (4”, 6”, 12”, 16”, 20” Bil-Jax), Wood Shim; Pipe and Drape: Pipe and Drape per. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price 55 Points, Business Capabilities 35 Points, References 10 Points" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Knox County?
All active and historical solicitations from Knox County are tracked and searchable. As a county agency, Knox County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 0.5 years. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A Cost, Attachment B Business Capabilities Form, Attachment C Insurance Checklist, Attachment D Criminal History Records Check Affidavit, Attachment E References, signed addenda. Review the full document from Knox County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Knoxville, TN. Review the full solicitation for detailed scope requirements.