Kean University Elevator Maintenance, Inspection and Repair Services RFP
Kean UniversityHigher Ed · Union, NJ- Due
- Jun 2, 2026
- Deadline passed
- Posted
- Apr 21, 2026
- Contract term
- 5 years
- Primary contact
- Luis Ribeiro
The 30-second brief
Kean University is soliciting proposals from qualified, licensed elevator contractors to provide comprehensive elevator maintenance, repair, inspection, testing, and emergency response services across all University campuses. The contract will cover preventive maintenance, corrective repairs, emergency response, inspections, testing, documentation, regulatory compliance, and reporting for all passenger elevators, freight elevators, hydraulic elevators, traction elevators, machine-room-less (MRL) elevators, limited-use/limited application (LULA) elevators, and related systems.
Fee Proposal Form, Offer and Acceptance Page, Confidentiality and Commitment to Defend Form, Ownership Disclosure Form, Source Disclosure Form, Affirmative Action Questionnaire, Exhibit A - Mandatory Equal Employment Opportunity Language, Non-Collusion Affidavit/No Warranty of Solicitation, Business Ethics Guide Certification, NJ Business Registration Certificate, Acknowledge Receipt of Addendum Form, Include Bid Security, Vendor Financial Qualification Statement, Disclosure of Investigations and Other Actions Involving Vendor Form, Disclosure of Investment Activities in Iran Form, Subcontractor Utilization Form, Form W-9, MacBride Principles Form, Certification of Non-Involvement in Prohibited Activities in Russia or Belarus, Vendor Data Sheets, Technical Proposal
Pricing and Payment Terms, Qualification and Experience, Prior History and References, Responsiveness and Compliance, Financial Stability, Equipment and Services Offered, Overall support for University, Oral Presentation
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Summary
Kean University is soliciting proposals from qualified, licensed elevator contractors to provide comprehensive elevator maintenance, repair, inspection, testing, and emergency response services across all University campuses.
The contract will cover preventive maintenance, corrective repairs, emergency response, inspections, testing, documentation, regulatory compliance, and reporting for all passenger elevators, freight elevators, hydraulic elevators, traction elevators, machine-room-less (MRL) elevators, limited-use/limited application (LULA) elevators, and related systems.
EVALUATION CRITERIA
8- Pricing and Payment Terms
- Qualification and Experience
- Prior History and References
- Responsiveness and Compliance
- Financial Stability
- Equipment and Services Offered
- Overall support for University
- Oral Presentation
REQUIRED DELIVERABLES
21- Fee Proposal Form
- Offer and Acceptance Page
- Confidentiality and Commitment to Defend Form
- Ownership Disclosure Form
- Source Disclosure Form
- Affirmative Action Questionnaire
- Exhibit A - Mandatory Equal Employment Opportunity Language
- Non-Collusion Affidavit/No Warranty of Solicitation
- Business Ethics Guide Certification
- NJ Business Registration Certificate
- Acknowledge Receipt of Addendum Form
- Include Bid Security
- Vendor Financial Qualification Statement
- Disclosure of Investigations and Other Actions Involving Vendor Form
- Disclosure of Investment Activities in Iran Form
- Subcontractor Utilization Form
- Form W-9
- MacBride Principles Form
- Certification of Non-Involvement in Prohibited Activities in Russia or Belarus
- Vendor Data Sheets
- Technical Proposal
REQUIRED ATTACHMENTS
4- Attachment A – Fee Proposal Form
- Attachment B – Evaluation Criteria Forms
- Attachment C – RFP-specific attachment
- Attachment D – Document Checklist and Forms
REQUIRED STAFFING
3- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Union, New Jersey; Jersey City, New Jersey; Jefferson, New Jersey; Sparta, New Jersey; Princeton, New Jersey
Questions about this RFP
How do I respond to this RFP from Kean University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Luis Ribeiro.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Kean University in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Luis Ribeiro. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Journeyman Elevator Mechanic, Elevator Technician / Helper, Supervisor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Fee Proposal Form, Offer and Acceptance Page, Confidentiality and Commitment to Defend Form, Ownership Disclosure Form, Source Disclosure Form, Affirmative Action Questionnaire, Exhibit A - Mandatory Equal Employment Opportunity Language, Non-Collusion Affidavit/No Warranty of Solicitation, Business. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Pricing and Payment Terms, Qualification and Experience, Prior History and References, Responsiveness and Compliance, Financial Stability, Equipment and Services Offered, Overall support for Universit..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Kean University?
All active and historical solicitations from Kean University are tracked and searchable. As a higher ed agency, Kean University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A – Fee Proposal Form, Attachment B – Evaluation Criteria Forms, Attachment C – RFP-specific attachment, Attachment D – Document Checklist and Forms. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Kean University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Union, New Jersey; Jersey City, New Jersey; Jefferson, New Jersey; Sparta, New Jersey; Princeton, New Jersey. Review the full solicitation for detailed scope requirements.