Kansas City USD 500 Districtwide Data Dashboard Solution RFP-26-003
Kansas City Unified School District 500School · Kansas City, KS- Due
- Mar 31, 2026
- Deadline passed
- Contract term
- 5 years
The 30-second brief
Kansas City Unified School District No. 500 (KCKPS) is seeking proposals for a Districtwide Data Dashboard Solution under RFP-26-003. The project requires a secure, cloud-based (SaaS) business intelligence platform to integrate instructional, operational, and human capital data. Key integrations include Infinite Campus (SIS), BusinessPlus (ERP/HR/Finance), Frontline, i-Ready, CKLA, Amplify ELA, CommonLit 360, and Fastbridge. The solution must support longitudinal student analytics, early warning indicators, and automated daily data refreshes for approximately 21,000 students. Proposals must include implementation services, ETL support, training, and a five-year total cost of ownership. Submissions are due by March 31, 2026, and electronic submissions are prohibited unless authorized by addendum.
Implementation services, Data integration/ETL support, Training, Ongoing maintenance, Five-year total cost of ownership pricing
Data integration and API connectivity, Automated daily data refresh, Longitudinal student analytics, Early warning indicators, Equity-focused reporting, Role-based access controls, FERPA compliance, Data governance, Secure hosting, SSO capability
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Summary
Kansas City Unified School District No. 500 (KCKPS) is seeking proposals for a Districtwide Data Dashboard Solution under RFP-26-003.
The project requires a secure, cloud-based (SaaS) business intelligence platform to integrate instructional, operational, and human capital data. Key integrations include Infinite Campus (SIS), BusinessPlus (ERP/HR/Finance), Frontline, i-Ready, CKLA, Amplify ELA, CommonLit 360, and Fastbridge. The solution must support longitudinal student analytics, early warning indicators, and automated daily data refreshes for approximately 21,000 students. Proposals must include implementation services, ETL support, training, and a five-year total cost of ownership. Submissions are due by March 31, 2026, and electronic submissions are prohibited unless authorized by addendum.
EVALUATION CRITERIA
10- Data integration and API connectivity
- Automated daily data refresh
- Longitudinal student analytics
- Early warning indicators
- Equity-focused reporting
- Role-based access controls
- FERPA compliance
- Data governance
- Secure hosting
- SSO capability
REQUIRED DELIVERABLES
5- Implementation services
- Data integration/ETL support
- Training
- Ongoing maintenance
- Five-year total cost of ownership pricing
- Scope location
- United States, Kansas, Wyandotte County
Questions about this RFP
How do I respond to this RFP from Kansas City Unified School District 500?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 31, 2026. The solicitation specifies required deliverables that must be addressed in your response.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Kansas City Unified School District 500 in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Implementation services, Data integration/ETL support, Training, Ongoing maintenance, Five-year total cost of ownership pricing. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Data integration and API connectivity, Automated daily data refresh, Longitudinal student analytics, Early warning indicators, Equity-focused reporting, Role-based access controls, FERPA compliance, D..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Kansas City Unified School District 500?
All active and historical solicitations from Kansas City Unified School District 500 are tracked and searchable. As a school agency, Kansas City Unified School District 500 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Kansas City Unified School District 500 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: United States, Kansas, Wyandotte County. Review the full solicitation for detailed scope requirements.