Kanawha County Commission Annual Tax Statement Mailing Services and Products RFQ 2026
Kanawha CountyCounty · Charleston, WV- Due
- Mar 24, 2026
- Deadline passed
- Posted
- Mar 3, 2026
- Primary contact
- Jerie Whitehead
- (304) 357-0115
The 30-second brief
Kanawha County Commission is seeking quotes for printing and mailing approximately 200,000 annual ad valorem tax statements. Scope includes mailing services, #10 and #9 envelopes, and perforated paper, with a final mailing deadline of July 15, 2026.
Mailing services, #10 mailing envelopes, #9 return envelopes, Perforated white paper, Electronic data file preparation, Final mailing report
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Summary
Kanawha County Commission is seeking quotes for printing and mailing approximately 200,000 annual ad valorem tax statements. Scope includes mailing services, #10 and #9 envelopes, and perforated paper, with a final mailing deadline of July 15, 2026.
REQUIRED DELIVERABLES
6- Mailing services
- #10 mailing envelopes
- #9 return envelopes
- Perforated white paper
- Electronic data file preparation
- Final mailing report
REQUIRED ATTACHMENTS
3- Vendor Registration and Disclosure Statement
- State of West Virginia No Debt Affidavit
- Form W-9
- Submit to
- Kanawha County Commission Purchasing Office – 407 Virginia Street, East, Third Floor, Room 229, Charleston, WV 25301
- Scope location
- Charleston, WV
- Reported agency
- Kanawha County Commission
Questions about this RFQ
How do I respond to this RFQ from Kanawha County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Kanawha County Commission Purchasing Office – 407 Virginia Street, East, Third Floor, Room 229, Charleston, WV 25301. For questions, contact Jerie Whitehead.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Kanawha County in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jerie Whitehead at (304) 357-0115. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Mailing services, #10 mailing envelopes, #9 return envelopes, Perforated white paper, Electronic data file preparation, Final mailing report. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Kanawha County?
All active and historical solicitations from Kanawha County are tracked and searchable. As a county agency, Kanawha County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Registration and Disclosure Statement, State of West Virginia No Debt Affidavit, Form W-9. Review the full document from Kanawha County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Charleston, WV. Review the full solicitation for detailed scope requirements.