Kalkaska County Roof Top HVAC Unit DHHS RFP 2026
Kalkaska CountyCounty · Kalkaska County, MI- Due
- Sep 8, 2026
- Deadline passed
- Posted
- Aug 13, 2026
- Duration
- 1 months
- Primary contact
- Patrick Whiteford
- (231) 258-3300
The 30-second brief
Kalkaska County Department of Public Works is seeking proposals for a turnkey project to furnish and install one new commercial rooftop HVAC unit at the DHHS building. The scope of work includes a mandatory pre-bid site visit, obtaining permits, disconnecting and disposing of the existing unit, protecting the roof, and installing the new unit with all necessary curbs, adapters, and utility reconnections (electrical, gas, ductwork). The contractor must also provide crane services, startup testing, commissioning, and training for County personnel. A mandatory onsite visit is scheduled for August 27, 2026, at 9:30 a.m. Proposals are due by September 8, 2026, at Noon local time. The contract period is tentatively scheduled for September 21, 2026, through October 31, 2026.
Letter of Submittal, Certifications and Assurances, Project Manager and Team Qualifications, References, Cost Proposal, Certificate of Compliance with Public Act 517 of 2012, Checklist for Responsiveness
Experience, competence, reputation, satisfactory client references, pricing, availability
Hear what Kalkaska County plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
Kalkaska County Department of Public Works is seeking proposals for a turnkey project to furnish and install one new commercial rooftop HVAC unit at the DHHS building.
The scope of work includes a mandatory pre-bid site visit, obtaining permits, disconnecting and disposing of the existing unit, protecting the roof, and installing the new unit with all necessary curbs, adapters, and utility reconnections (electrical, gas, ductwork). The contractor must also provide crane services, startup testing, commissioning, and training for County personnel. A mandatory onsite visit is scheduled for August 27, 2026, at 9:30 a.m. Proposals are due by September 8, 2026, at Noon local time. The contract period is tentatively scheduled for September 21, 2026, through October 31, 2026.
EVALUATION CRITERIA
6- Experience
- Competence
- Reputation
- Satisfactory client references
- Pricing
- Availability
REQUIRED DELIVERABLES
7- Letter of Submittal
- Certifications and Assurances
- Project Manager and Team Qualifications
- References
- Cost Proposal
- Certificate of Compliance with Public Act 517 of 2012
- Checklist for Responsiveness
REQUIRED ATTACHMENTS
3- Exhibit A
- Exhibit B
- Exhibit C
- Submit to
- 605 N. Birch Street, Kalkaska, MI 49646
- Scope location
- Kalkaska, MI
Questions about this RFP
How do I respond to this RFP from Kalkaska County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 605 N. Birch Street, Kalkaska, MI 49646. For questions, contact Patrick Whiteford.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Kalkaska County in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Patrick Whiteford at (231) 258-3300. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Letter of Submittal, Certifications and Assurances, Project Manager and Team Qualifications, References, Cost Proposal, Certificate of Compliance with Public Act 517 of 2012, Checklist for Responsiveness. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience, competence, reputation, satisfactory client references, pricing, availability" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Kalkaska County?
All active and historical solicitations from Kalkaska County are tracked and searchable. As a county agency, Kalkaska County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A, Exhibit B, Exhibit C. Review the full document from Kalkaska County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Kalkaska, MI. Review the full solicitation for detailed scope requirements.