Judson ISD - Comprehensive Payroll Audit and Compensation Plan - RFQ 26-06 (2026)
Judson Independent School DistrictSchool · Live Oak, TX- Due
- Sep 8, 2026
- Deadline passed
- Posted
- Aug 14, 2026
- Contract term
- 1 year
- Primary contact
- Lynne Trevino
- (210) 945-5524
The 30-second brief
Judson Independent School District is soliciting statements of qualifications from qualified consulting and/or public accounting firms with demonstrated expertise in Texas K-12 public school finance, human resources, compensation, and payroll operations to complete a comprehensive payroll audit for Fiscal Years 2024-2025 and 2025-2026, and to develop a competitive, impartial, and sustainable District-wide compensation plan. The audit will evaluate internal controls, statutory and regulatory compliance, operational efficiency, and payroll transaction accuracy, specifically focusing on Teacher Retirement System of Texas (TRS) compliance, Fair Labor Standards Act (FLSA), timekeeping, overtime, master file data analytics, and segregation of duties within the Skyward ERP system. The District maintains approximately 3,369 active employees and an annual payroll expenditure of $245,000,000 across 35 campuses and administrative departments. Submission deadline is September 8, 2026, at 10:00 AM CST, with questions due by September 1, 2026. The contract period commences on or about September 18, 2026, for a period of one year.
Entrance Conference & Work Plan, Preliminary Draft Audit Report, Comprehensive Final Audit Report, Compensation Plan Deliverables, Board of Trustees Presentation
Reputation of Vendor and Vendor's Goods and Services (30 Points), Quality of Goods and Services (30 Points), Extent to Which the Goods/Services Meet the District's Needs (30 Points), Vendor's Past Relationship with District (05 Points), Quality and Completeness of Proposal (05 Points)
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Summary
Judson Independent School District is soliciting statements of qualifications from qualified consulting and/or public accounting firms with demonstrated expertise in Texas K-12 public school finance, human resources, compensation, and payroll operations to complete a comprehensive payroll audit for Fiscal Years 2024-2025 and 2025-2026, and to develop a competitive, impartial, and sustainable District-wide compensation plan.
The audit will evaluate internal controls, statutory and regulatory compliance, operational efficiency, and payroll transaction accuracy, specifically focusing on Teacher Retirement System of Texas (TRS) compliance, Fair Labor Standards Act (FLSA), timekeeping, overtime, master file data analytics, and segregation of duties within the Skyward ERP system. The District maintains approximately 3,369 active employees and an annual payroll expenditure of $245,000,000 across 35 campuses and administrative departments. Submission deadline is September 8, 2026, at 10:00 AM CST, with questions due by September 1, 2026. The contract period commences on or about September 18, 2026, for a period of one year.
EVALUATION CRITERIA
Reputation of Vendor and Vendor's Goods and Services (30 Points), Quality of Goods and Services (30 Points), Extent to Which the Goods/Services Meet the District's Needs (30 Points), Vendor's Past Relationship with District (05 Points), Quality and Completeness of Proposal (05 Points)
REQUIRED DELIVERABLES
5- Entrance Conference & Work Plan
- Preliminary Draft Audit Report
- Comprehensive Final Audit Report
- Compensation Plan Deliverables
- Board of Trustees Presentation
REQUIRED ATTACHMENTS
Notice of Request for Proposal - Form A1, Felony Conviction Disclosure Statement & Deviation/Compliance Signature Form – Form A2, Out of State Certification Page – Form A3, Suspension and Debarment Certification Non-Collusion, Non-Conflict of Interest and Anti-Lobbying Certification– Form A4, Central Texas Purchasing Alliance Adoption, Northeast ISD & San Antonio ISD Adoption – Form A5, Federal Funds Anti-Lobbying Certification – Form A6, Non-Boycott of Israel/Non-Affiliation with Foreign Terrorist Org. –Form A7, Form 1295, Executive Summary, Bid/Proposal Submittal – Form P, Vendor Reference Sheet – Form R, Education Department General Administrative Regulations (EDGAR), IRS Form W-9
- Submit to
- https://www.publicpurchase.com/gems/browse/home
- Scope location
- Live Oak, TX
Questions about this RFQ
How do I respond to this RFQ from Judson Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.publicpurchase.com/gems/browse/home. For questions, contact Lynne Trevino.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Judson Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lynne Trevino at (210) 945-5524. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Entrance Conference & Work Plan, Preliminary Draft Audit Report, Comprehensive Final Audit Report, Compensation Plan Deliverables, Board of Trustees Presentation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Reputation of Vendor and Vendor's Goods and Services (30 Points), Quality of Goods and Services (30 Points), Extent to Which the Goods/Services Meet the District's Needs (30 Points), Vendor's Past Rel..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Judson Independent School District?
All active and historical solicitations from Judson Independent School District are tracked and searchable. As a school agency, Judson Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Notice of Request for Proposal - Form A1, Felony Conviction Disclosure Statement & Deviation/Compliance Signature Form – Form A2, Out of State Certification Page – Form A3, Suspension and Debarment Ce. Review the full document from Judson Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Live Oak, TX. Review the full solicitation for detailed scope requirements.