Isle of Wight County - Gwaltney Way Street Trees - 2025-IFB-057 (2026)
Isle of Wight CountyCounty · Isle of Wight, VA- Due
- Mar 9, 2026
- Deadline passed
- Posted
- Feb 26, 2026
- Contract term
- 1 year
- Primary contact
- Kristi Sutphin
- (757) 365-6249
The 30-second brief
Isle of Wight County is soliciting sealed bids for the purchase and planting of 96 street trees (Acer Rubrum/Autumn Flame - Red Maple) along William A. Gwaltney Way. The work includes bed preparation, pit drains, linear planting pits, oversize planting pits, mulching, tree tubes, debris removal, performance bonding, a one-year warranty, and watering and weeding for up to 6 months after planting. All work must comply with approved road plans and VDOT specification section 605 "Planting". Bids are due by March 9, 2026, with questions due by March 4, 2026. The project requires a performance bonding and references.
96 Acer Rubrum Red Maple Autumn Flame 8-10' Height, Plant Installation with stakes and mulch, Maintenance including watering/weeding for 6 months, Bed Preparation, Pit Drain, Linear Planting Pit, Oversize Planting pit, Mulching, Re-mulching, Tree Tube
Lowest responsive and responsible bidder, conformity with specifications, suitability to requirements, delivery, qualifications, references
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Summary
Isle of Wight County is soliciting sealed bids for the purchase and planting of 96 street trees (Acer Rubrum/Autumn Flame - Red Maple) along William A. Gwaltney Way.
The work includes bed preparation, pit drains, linear planting pits, oversize planting pits, mulching, tree tubes, debris removal, performance bonding, a one-year warranty, and watering and weeding for up to 6 months after planting. All work must comply with approved road plans and VDOT specification section 605 "Planting". Bids are due by March 9, 2026, with questions due by March 4, 2026. The project requires a performance bonding and references.
EVALUATION CRITERIA
6- Lowest responsive and responsible bidder
- Conformity with specifications
- Suitability to requirements
- Delivery
- Qualifications
- References
REQUIRED DELIVERABLES
10- 96 Acer Rubrum Red Maple Autumn Flame 8-10' Height
- Plant Installation with stakes and mulch
- Maintenance including watering/weeding for 6 months
- Bed Preparation
- Pit Drain
- Linear Planting Pit
- Oversize Planting pit
- Mulching
- Re-mulching
- Tree Tube
REQUIRED ATTACHMENTS
9- Bid Bond
- Escrow Agreement
- Sample Agreement
- References
- Performance Bond
- Payment Bond
- Signature Page
- Proof of Authority to Transact Business in Virginia
- Anticollusion/Drug Free Workplace Clauses
- Submit to
- https://procurement.opengov.com/portal/isleofwight-va
- Scope location
- Isle of Wight, VA
Questions about this IFB
How do I respond to this IFB from Isle of Wight County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/isleofwight-va. For questions, contact Kristi Sutphin.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Isle of Wight County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kristi Sutphin at (757) 365-6249. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 96 Acer Rubrum Red Maple Autumn Flame 8-10' Height, Plant Installation with stakes and mulch, Maintenance including watering/weeding for 6 months, Bed Preparation, Pit Drain, Linear Planting Pit, Oversize Planting pit, Mulching, Re-mulching, Tree Tube. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder, conformity with specifications, suitability to requirements, delivery, qualifications, references" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Isle of Wight County?
All active and historical solicitations from Isle of Wight County are tracked and searchable. As a county agency, Isle of Wight County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Bond, Escrow Agreement, Sample Agreement, References, Performance Bond, Payment Bond, Signature Page, Proof of Authority to Transact Business in Virginia, Anticollusion/Drug Free Workplace Clauses. Review the full document from Isle of Wight County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Isle of Wight, VA. Review the full solicitation for detailed scope requirements.