Iowa Finance Authority Pump Repair and Maintenance Services RFB 005-RFB-2970-2027
Iowa Finance AuthorityState Housing Authority · Des Moines, IA- Due
- Aug 28, 2026
- Deadline passed
- Posted
- Aug 6, 2026
- Contract term
- 1 year
- Primary contact
- Michael Bradbury
- (515) 823-9327
The 30-second brief
The Iowa Finance Authority, through the Iowa Department of Administrative Services, is soliciting competitive bids for pump repair and maintenance services under RFB 005-RFB-2970-2027. The scope includes emergency repair, scheduled preventive maintenance (PM), corrective repair, parts replacement, testing, and commissioning for centrifugal, vertical turbine, submersible, and rotary pumps used in water/wastewater, HVAC, and utility operations. Services will support the Capitol Complex and State facilities in the Des Moines metro area. The resulting contract will be an Indefinite Delivery/Indefinite Quantity (IDIQ) agreement for one year with up to five annual renewal options. Bids must be submitted via the IMPACS Electronic Procurement System by August 28, 2026. Bidders must be manufacturer-authorized service providers or have documented equivalent experience and provide 24/7/365 emergency coverage.
Completed inspection checklist, Measured data reports, Recommended actions and cost estimates, Documentation with labor hours and photos, Stamped test certificates, Workmanship reports
Technical experience, References, Compliance with specifications, Pricing (Pump Discount and Materials Markup), Hourly labor rates
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Summary
The Iowa Finance Authority, through the Iowa Department of Administrative Services, is soliciting competitive bids for pump repair and maintenance services under RFB 005-RFB-2970-2027.
The scope includes emergency repair, scheduled preventive maintenance (PM), corrective repair, parts replacement, testing, and commissioning for centrifugal, vertical turbine, submersible, and rotary pumps used in water/wastewater, HVAC, and utility operations. Services will support the Capitol Complex and State facilities in the Des Moines metro area. The resulting contract will be an Indefinite Delivery/Indefinite Quantity (IDIQ) agreement for one year with up to five annual renewal options. Bids must be submitted via the IMPACS Electronic Procurement System by August 28, 2026. Bidders must be manufacturer-authorized service providers or have documented equivalent experience and provide 24/7/365 emergency coverage.
EVALUATION CRITERIA
5- Technical experience
- References
- Compliance with specifications
- Pricing (Pump Discount and Materials Markup)
- Hourly labor rates
REQUIRED DELIVERABLES
6- Completed inspection checklist
- Measured data reports
- Recommended actions and cost estimates
- Documentation with labor hours and photos
- Stamped test certificates
- Workmanship reports
REQUIRED ATTACHMENTS
4- Form 22 Confidential Treatment of Information
- Terminations Litigation and Debarment document
- Reference letters
- Additional cost considerations list
REQUIRED STAFFING
6- Submit to
- [email protected]
- Scope location
- Des Moines, IA
Questions about this BID
How do I respond to this Bid from Iowa Finance Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Michael Bradbury.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Iowa Finance Authority in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michael Bradbury at (515) 823-9327. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Pump Repair - Routine Service, Pump Repair - Emergency Service, Pump Removal/Installation, Pump Motor Repair/Rewinding, Submersible Pump Inspection/Repair, Centrifugal Pump Repair/Rebuild. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Completed inspection checklist, Measured data reports, Recommended actions and cost estimates, Documentation with labor hours and photos, Stamped test certificates, Workmanship reports. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical experience, References, Compliance with specifications, Pricing (Pump Discount and Materials Markup), Hourly labor rates" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Iowa Finance Authority?
All active and historical solicitations from Iowa Finance Authority are tracked and searchable. As a state housing authority agency, Iowa Finance Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form 22 Confidential Treatment of Information, Terminations Litigation and Debarment document, Reference letters, Additional cost considerations list. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Iowa Finance Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Des Moines, IA. Review the full solicitation for detailed scope requirements.