Indianapolis Housing Agency - Janitorial Services RFP No. 2026-10 for Administrative Building
Indianapolis Housing AgencyLocal Housing Authority · Indianapolis, IN- Due
- Nov 9, 2026
- 11 days left
- Posted
- Oct 22, 2026
- Contract term
- 1 year
- Primary contact
- Jacquelyne Brown
- (317) 261-7185
The 30-second brief
The Indianapolis Housing Agency (IHA) is seeking proposals from qualified contractors to provide comprehensive janitorial services, custodial maintenance, and facilities-related services for its Administrative Building located at 1919-1935 North Meridian Street, Indianapolis, Indiana 46202. The scope of work encompasses routine cleaning, weekly cleaning, monthly detail cleaning, and office deep cleaning on a Monday, Wednesday, and Friday schedule from 5:00 PM to 9:00 PM. Required deliverables include labor, supervision, commercial-grade tools, equipment, cleaning chemicals, and routine cleaning materials to service building entrances, lobbies, conference rooms, common areas, executive offices, restrooms, and break rooms. The contract term is one year, with the option to renew for up to four additional one-year terms. The submission deadline is Monday, November 9, 2026, at 5:00 p.m. EDT, via hard copy or email to [email protected]. A pre-submission janitorial walk-through is scheduled for Wednesday, October 28, 2026. Proposals will be evaluated on a Best Value basis considering firm experience, staffing, resources, past performance, pricing, and Section 3 participation.
Firm Experience & Qualifications (30 points), Staffing & Project Management Plan (20 points), Resources, Materials & Logistics (10 points), Past Performance & References (10 points), Price / Fees - Labor markup (20 points), Section 3 & Participation (10 points)
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Summary
The Indianapolis Housing Agency (IHA) is seeking proposals from qualified contractors to provide comprehensive janitorial services, custodial maintenance, and facilities-related services for its Administrative Building located at 1919-1935 North Meridian Street, Indianapolis, Indiana 46202.
The scope of work encompasses routine cleaning, weekly cleaning, monthly detail cleaning, and office deep cleaning on a Monday, Wednesday, and Friday schedule from 5:00 PM to 9:00 PM. Required deliverables include labor, supervision, commercial-grade tools, equipment, cleaning chemicals, and routine cleaning materials to service building entrances, lobbies, conference rooms, common areas, executive offices, restrooms, and break rooms. The contract term is one year, with the option to renew for up to four additional one-year terms. The submission deadline is Monday, November 9, 2026, at 5:00 p.m. EDT, via hard copy or email to [email protected]. A pre-submission janitorial walk-through is scheduled for Wednesday, October 28, 2026. Proposals will be evaluated on a Best Value basis considering firm experience, staffing, resources, past performance, pricing, and Section 3 participation.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
HUD-5369 Instructions to Bidders for Contracts Public and Indian Housing Programs, HUD-5369-A Representations, Certifications, and Other Statements of Bidders, HUD-5369-B Instructions to Offerors Non-Construction, HUD-5369-C Certification of Offerors Non-Construction Contract, HUD-5370-C General Conditions for Non-Construction Contracts Section I, Certificate of Non-Organizational Conflict of Interest, Certificate of Non-Segregated Facilities, Non-Collusive / Non-Identity of Interest Affidavit, Conflict of Interest Disclosure Certification - Indianapolis Housing Agency, Section 3 Contractor Initial Response Form, E-Verify Compliance Affidavit, Certificate of Insurance, Three References, Contractor's Quote Tab Sheet
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Indianapolis, IN
Questions about this RFP
How do I respond to this RFP from Indianapolis Housing Agency?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 9, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jacquelyne Brown.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Indianapolis Housing Agency in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jacquelyne Brown at (317) 261-7185. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm Experience & Qualifications (30 points), Staffing & Project Management Plan (20 points), Resources, Materials & Logistics (10 points), Past Performance & References (10 points), Price / Fees - La..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Indianapolis Housing Agency?
All active and historical solicitations from Indianapolis Housing Agency are tracked and searchable. As a local housing authority agency, Indianapolis Housing Agency regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 9, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: HUD-5369 Instructions to Bidders for Contracts Public and Indian Housing Programs, HUD-5369-A Representations, Certifications, and Other Statements of Bidders, HUD-5369-B Instructions to Offerors Non-. Review the full document from Indianapolis Housing Agency for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Indianapolis, IN. Review the full solicitation for detailed scope requirements.