Indiana Housing and Community Development Authority Grants Management System RFP 2026
Indiana Housing and Community Development AuthorityState Housing Authority · Indianapolis, IN- Due
- Sep 14, 2026
- Deadline passed
- Primary contact
- Adam Lawson
The 30-second brief
The Indiana Housing and Community Development Authority (IHCDA) is soliciting proposals for a comprehensive and modern Grants Management System (GMS) to replace its legacy intellectual property. The system must support the full grant lifecycle for approximately 45 programs, managing an estimated $130 million in annual funding across 1,000 applications and 5,000 claims. Key requirements include a public-facing portal for approximately 400 external users (applicants and subrecipients), internal access for 120 staff, and a mandatory real-time API integration with Microsoft Great Plains (version 18.5.1661). The solution should be a vendor-hosted Software-as-a-Service (SaaS) meeting Indiana IOT RAMP High impact level security standards. Implementation will follow a phased 'stair-step' approach beginning in the second half of 2027. Proposals are due September 14, 2026, and must include a recorded reimbursement claim demonstration video.
Grants Management System, Training plan, Implementation services, Post-implementation support, Recorded reimbursement claim demonstration video
Technical considerations, data system features, strength of client references, virtual presentations
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Summary
The Indiana Housing and Community Development Authority (IHCDA) is soliciting proposals for a comprehensive and modern Grants Management System (GMS) to replace its legacy intellectual property.
The system must support the full grant lifecycle for approximately 45 programs, managing an estimated $130 million in annual funding across 1,000 applications and 5,000 claims. Key requirements include a public-facing portal for approximately 400 external users (applicants and subrecipients), internal access for 120 staff, and a mandatory real-time API integration with Microsoft Great Plains (version 18.5.1661). The solution should be a vendor-hosted Software-as-a-Service (SaaS) meeting Indiana IOT RAMP High impact level security standards. Implementation will follow a phased 'stair-step' approach beginning in the second half of 2027. Proposals are due September 14, 2026, and must include a recorded reimbursement claim demonstration video.
EVALUATION CRITERIA
4- Technical considerations
- Data system features
- Strength of client references
- Virtual presentations
REQUIRED DELIVERABLES
5- Grants Management System
- Training plan
- Implementation services
- Post-implementation support
- Recorded reimbursement claim demonstration video
REQUIRED ATTACHMENTS
4- Appendix A Budget sheets
- Appendix B Data System Features
- Appendix C Technical Considerations
- Recorded Reimbursement Claim Demonstration Video
- Scope location
- Indiana
Questions about this RFP
How do I respond to this RFP from Indiana Housing and Community Development Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Adam Lawson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Indiana Housing and Community Development Authority in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Adam Lawson. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Grants Management System, Training plan, Implementation services, Post-implementation support, Recorded reimbursement claim demonstration video. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical considerations, data system features, strength of client references, virtual presentations" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Indiana Housing and Community Development Authority?
All active and historical solicitations from Indiana Housing and Community Development Authority are tracked and searchable. As a state housing authority agency, Indiana Housing and Community Development Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A Budget sheets, Appendix B Data System Features, Appendix C Technical Considerations, Recorded Reimbursement Claim Demonstration Video. Review the full document from Indiana Housing and Community Development Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Indiana. Review the full solicitation for detailed scope requirements.