Indiana Department of Natural Resources HVAC Preventative Maintenance Contract - PMC 2702939042
Indiana DNR Division of Engineering | State of IndianaState · Indianapolis, IN- Due
- Nov 18, 2026
- 21 days left
- Contract term
- 2 years
- Primary contact
- Jen Reeves
- (317) 232-4088
The 30-second brief
The Indiana Department of Natural Resources is seeking competitive sealed bids for a 2-year HVAC preventative maintenance contract at the Bloomington Field Office, located at 5596 East State Road 46, Bloomington, IN 47401. The work involves furnishing all labor and materiel to repair, replace, and maintain HVAC equipment under project number PMC 2702939042, with an estimated cost of less than $150,000. Bids are due by 12:00 PM Indianapolis time on Wednesday, November 18, 2026, and must be submitted in a single sealed envelope to the Department of Natural Resources, Division of Purchasing. A live Microsoft Teams bid opening will be conducted on the bid due date. Bidders must be registered with the Indiana Department of Administration to obtain a Bidder ID number, and a W-9 form is required prior to purchase order issuance.
Price
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Summary
The Indiana Department of Natural Resources is seeking competitive sealed bids for a 2-year HVAC preventative maintenance contract at the Bloomington Field Office, located at 5596 East State Road 46, Bloomington, IN 47401.
The work involves furnishing all labor and materiel to repair, replace, and maintain HVAC equipment under project number PMC 2702939042, with an estimated cost of less than $150,000. Bids are due by 12:00 PM Indianapolis time on Wednesday, November 18, 2026, and must be submitted in a single sealed envelope to the Department of Natural Resources, Division of Purchasing. A live Microsoft Teams bid opening will be conducted on the bid due date. Bidders must be registered with the Indiana Department of Administration to obtain a Bidder ID number, and a W-9 form is required prior to purchase order issuance.
EVALUATION CRITERIA
Price
REQUIRED ATTACHMENTS
3- W-9 Form
- Quotation form DAPW 35
- Bidder ID number
- Submit to
- Department of Natural Resources, Division of Purchasing
- Scope location
- Bloomington, IN
- Reported agency
- Indiana Department of Natural Resources
Questions about this BID
How do I respond to this Bid from Indiana DNR Division of Engineering | State of Indiana?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 18, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Department of Natural Resources, Division of Purchasing. For questions, contact Jen Reeves.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Indiana DNR Division of Engineering | State of Indiana in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jen Reeves at (317) 232-4088. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Indiana DNR Division of Engineering | State of Indiana?
All active and historical solicitations from Indiana DNR Division of Engineering | State of Indiana are tracked and searchable. As a state agency, Indiana DNR Division of Engineering | State of Indiana regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 18, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9 Form, Quotation form DAPW 35, Bidder ID number. Review the full document from Indiana DNR Division of Engineering | State of Indiana for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bloomington, IN. Review the full solicitation for detailed scope requirements.