Indiana Department of Administration - Fleet GPS / Telematics Services - RFP 27-88426 (2026)
Miami Correctional Facility | State of IndianaState · Bunker Hill, IN- Due
- Nov 10, 2026
- 12 days left
- Posted
- Sep 16, 2026
- Contract term
- 4 years
- Primary contact
- Robert Cohen
- (317) 232-3061
The 30-second brief
The Indiana Department of Administration (IDOA), on behalf of all State agencies including INDOT, DNR, DOC, and ISP, is seeking proposals for a turnkey, enterprise-grade Fleet Telematics and GPS Tracking solution. The scope includes cellular-enabled GPS tracking hardware, web-based telematics software, ongoing maintenance, technical support, secure data retention and archiving, and comprehensive user training. The solution must support real-time tracking, vehicle diagnostics and health, driver behavior and safety coaching, user-defined geofencing, and customizable reporting. Minimum requirements mandate a state-owned cloud tenant deployment, compatibility with OBD-II and J1939 protocols, end-to-end encryption, Role-Based Access Control (RBAC), and integration with State systems including Peoplesoft and ESRI GIS platforms. The submission deadline is November 10, 2026, at 3:00 PM Eastern Time. A pre-proposal conference is scheduled for September 30, 2026. A 3% Indiana Veteran Owned Small Business (IVOSB) subcontracting goal applies.
Cellular-enabled GPS tracking hardware, Web-based telematics software platform, Ongoing maintenance and technical support services, Compliant data retention and archiving, User and administrator training
Adherence to Mandatory Requirements (Pass/Fail), Management Assessment/Quality (50 points), Price (30 points), Buy Indiana Initiative (5 points), Indiana Veteran Owned Small Business Subcontractor Commitment (5 points), Qualified State Agency Preference Scoring
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Summary
The Indiana Department of Administration (IDOA), on behalf of all State agencies including INDOT, DNR, DOC, and ISP, is seeking proposals for a turnkey, enterprise-grade Fleet Telematics and GPS Tracking solution.
The scope includes cellular-enabled GPS tracking hardware, web-based telematics software, ongoing maintenance, technical support, secure data retention and archiving, and comprehensive user training. The solution must support real-time tracking, vehicle diagnostics and health, driver behavior and safety coaching, user-defined geofencing, and customizable reporting. Minimum requirements mandate a state-owned cloud tenant deployment, compatibility with OBD-II and J1939 protocols, end-to-end encryption, Role-Based Access Control (RBAC), and integration with State systems including Peoplesoft and ESRI GIS platforms. The submission deadline is November 10, 2026, at 3:00 PM Eastern Time. A pre-proposal conference is scheduled for September 30, 2026. A 3% Indiana Veteran Owned Small Business (IVOSB) subcontracting goal applies.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Cellular-enabled GPS tracking hardware
- Web-based telematics software platform
- Ongoing maintenance and technical support services
- Compliant data retention and archiving
- User and administrator training
REQUIRED ATTACHMENTS
7- Attachment A - IVOSB Commitment Form
- Attachment D - Cost Proposal
- Attachment E - Business Proposal
- Attachment F - Technical Proposal
- Attachment J - Attestation Form
- AI Technical Proposal Questions
- Infrastructure Overview
REQUIRED STAFFING
Project Manager, Technical Lead
- Submit to
- https://www.in.gov/idoa/procurement/supplier-resource-center/requirements-to-do-business-with-the-state/bidder-profile-registration/
- Duration
- 60 months
- Scope location
- Indianapolis, IN
- Reported agency
- State of Indiana
Questions about this RFP
How do I respond to this RFP from Miami Correctional Facility | State of Indiana?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.in.gov/idoa/procurement/supplier-resource-center/requirements-to-do-business-with-the-state/bidder-profile-registration/. For questions, contact Robert Cohen.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Miami Correctional Facility | State of Indiana in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Robert Cohen at (317) 232-3061. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Technical Lead. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Cellular-enabled GPS tracking hardware, Web-based telematics software platform, Ongoing maintenance and technical support services, Compliant data retention and archiving, User and administrator training. Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Adherence to Mandatory Requirements (Pass/Fail), Management Assessment/Quality (50 points), Price (30 points), Buy Indiana Initiative (5 points), Indiana Veteran Owned Small Business Subcontractor Com..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Miami Correctional Facility | State of Indiana?
All active and historical solicitations from Miami Correctional Facility | State of Indiana are tracked and searchable. As a state agency, Miami Correctional Facility | State of Indiana regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A - IVOSB Commitment Form, Attachment D - Cost Proposal, Attachment E - Business Proposal, Attachment F - Technical Proposal, Attachment J - Attestation Form, AI Technical Proposal Question. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Miami Correctional Facility | State of Indiana for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Indianapolis, IN. Review the full solicitation for detailed scope requirements.