Illinois State Board of Education - ELA Standards Review and Standards and Instruction Summit - 26-586SBE-FINAN-B-51334 (2026)
Illinois State Board of Education | State of IllinoisState · Springfield, IL- Due
- Mar 10, 2026
- Deadline passed
- Posted
- Feb 27, 2026
- Duration
- 2 months
- Primary contact
- Staci Hardin
- (217) 785-8777
The 30-second brief
The Illinois State Board of Education is seeking a single vendor to provide venue, catering, and audiovisual equipment with setup for the FY26 ELA Standards Review and Standards and Instruction Summit. The event anticipates 275 attendees and requires a room setup in rounds, a room block for 25 guests, registration tables, sandwich boxed lunches, coffee, tea, water, high-speed internet, four microphones, and two projectors with screens in Central Illinois. The submission deadline is March 10, 2026. The contract term runs from execution through June 24, 2026. Bids from third-party vendors will not be considered, and direct billing applies as ISBE is tax-exempt.
Venue, Catering, A/V equipment plus setup
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Summary
The Illinois State Board of Education is seeking a single vendor to provide venue, catering, and audiovisual equipment with setup for the FY26 ELA Standards Review and Standards and Instruction Summit.
The event anticipates 275 attendees and requires a room setup in rounds, a room block for 25 guests, registration tables, sandwich boxed lunches, coffee, tea, water, high-speed internet, four microphones, and two projectors with screens in Central Illinois. The submission deadline is March 10, 2026. The contract term runs from execution through June 24, 2026. Bids from third-party vendors will not be considered, and direct billing applies as ISBE is tax-exempt.
REQUIRED DELIVERABLES
3- Venue
- Catering
- A/V equipment plus setup
REQUIRED ATTACHMENTS
Certificate of Insurance
- Submit to
- ISBE Fiscal Support Services 100 North First Street, W-380 Springfield, IL 62777 US Email: [email protected] Phone: (217) 785-8777 Alt. Reference: [email protected] | [email protected]
- Scope location
- Bloomington/Normal, Champaign, or Springfield, IL
- Reported agency
- Illinois State Board of Education
Questions about this RFQ
How do I respond to this RFQ from Illinois State Board of Education | State of Illinois?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: ISBE Fiscal Support Services 100 North First Street, W-380 Springfield, IL 62777 US Email: [email protected] Phone: (217) 785-8777 Alt. Reference: [email protected] | [email protected]. For questions, contact Staci Hardin.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Illinois State Board of Education | State of Illinois in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Staci Hardin at (217) 785-8777. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Venue, Catering, A/V equipment plus setup. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Illinois State Board of Education | State of Illinois?
All active and historical solicitations from Illinois State Board of Education | State of Illinois are tracked and searchable. As a state agency, Illinois State Board of Education | State of Illinois regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 months. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Insurance. Review the full document from Illinois State Board of Education | State of Illinois for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bloomington/Normal, Champaign, or Springfield, IL. Review the full solicitation for detailed scope requirements.