Hyde County Sheriff's Office Emergency Temporary Housing Services RFP No. HCSO-004 2026
Hyde CountyCounty · Hyde County, NC- Due
- Sep 24, 2026
- Deadline passed
- Posted
- Sep 1, 2026
- Contract term
- 3 years
- Primary contact
- Joey Williams
The 30-second brief
The Hyde County Sheriff's Office is soliciting proposals under RFP No. HCSO-004 to establish a pre-positioned, on-call contract for rapid emergency temporary lodging and housing support. The scope includes maintaining a 24/7 inventory of hotels, motels, extended-stay units, and modular housing for disaster survivors, emergency workers, and public safety personnel. Contractors must provide intake, registration, and occupant support, including ADA-accessible and pet-friendly options. The contract requires compliance with FEMA Public Assistance (PA) and Uniform Guidance (2 C.F.R. Part 200) documentation standards for federal reimbursement. Proposals are due by September 24, 2026, at 5:00 PM Eastern Time. A question deadline is set for September 15, 2026.
Signed physical original proposal, Digital copy on USB/thumb drive, Searchable PDF, Editable price schedules, Cover letter, Executive summary, Technical approach, Emergency mobilization plan, Organization chart, Resumes, References, Price Proposal Form, Insurance evidence
Technical approach (30 points), Relevant experience and past performance (20 points), Key personnel and logistics (15 points), Price and cost reasonableness (25 points), Federal/FEMA compliance and socioeconomic outreach (10 points)
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Summary
The Hyde County Sheriff's Office is soliciting proposals under RFP No.
HCSO-004 to establish a pre-positioned, on-call contract for rapid emergency temporary lodging and housing support. The scope includes maintaining a 24/7 inventory of hotels, motels, extended-stay units, and modular housing for disaster survivors, emergency workers, and public safety personnel. Contractors must provide intake, registration, and occupant support, including ADA-accessible and pet-friendly options. The contract requires compliance with FEMA Public Assistance (PA) and Uniform Guidance (2 C.F.R. Part 200) documentation standards for federal reimbursement. Proposals are due by September 24, 2026, at 5:00 PM Eastern Time. A question deadline is set for September 15, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
13- Signed physical original proposal
- Digital copy on USB/thumb drive
- Searchable PDF
- Editable price schedules
- Cover letter
- Executive summary
- Technical approach
- Emergency mobilization plan
- Organization chart
- Resumes
- References
- Price Proposal Form
- Insurance evidence
REQUIRED ATTACHMENTS
6- Appendix A - Emergency Goods and Services Agreement
- Appendix B - Federal Contract Provisions
- Appendix C - Small/Minority/Women/HUB Outreach Documentation
- Appendix D - Proposer Certifications and Disclosures
- Appendix E - Price Proposal Form
- Appendix F - Proposal Submission Checklist
REQUIRED STAFFING
3- Submit to
- Hyde County Sheriff's Office, 1223 Main Street, Swan Quarter, NC 27885
- Duration
- 60 months
- Scope location
- Swan Quarter, NC
- Reported agency
- Hyde County Sheriff's Office
Questions about this RFP
How do I respond to this RFP from Hyde County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Hyde County Sheriff's Office, 1223 Main Street, Swan Quarter, NC 27885. For questions, contact Joey Williams.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hyde County in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joey Williams. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Housing/Lodging Program Manager, Reservation/Placement Specialist, Transportation coordination. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Signed physical original proposal, Digital copy on USB/thumb drive, Searchable PDF, Editable price schedules, Cover letter, Executive summary, Technical approach, Emergency mobilization plan, Organization chart, Resumes, References, Price Proposal Form, Insurance evidence. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical approach (30 points), Relevant experience and past performance (20 points), Key personnel and logistics (15 points), Price and cost reasonableness (25 points), Federal/FEMA compliance and so..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hyde County?
All active and historical solicitations from Hyde County are tracked and searchable. As a county agency, Hyde County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A - Emergency Goods and Services Agreement, Appendix B - Federal Contract Provisions, Appendix C - Small/Minority/Women/HUB Outreach Documentation, Appendix D - Proposer Certifications and Di. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Hyde County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Swan Quarter, NC. Review the full solicitation for detailed scope requirements.