Hyde County Sheriff's Office Emergency Food and Potable Water Services RFP HCSO-006 2026
Hyde County, Hyde County, NC·County
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- Reported Agency
- Hyde County Sheriff's Office
- Primary Contact
- Joey Williams
- Contract Term
- 3 years
- Scope Location
- Swan Quarter, NC
- Submission Address
- Hyde County Sheriff's Office, 1223 Main Street, Swan Quarter, NC 27885
SUMMARY
The Hyde County Sheriff's Office is soliciting proposals under RFP HCSO-006 to establish a pre-event, on-call contract for emergency meals and potable water services. The scope includes providing shelf-stable meals (MRE equivalents), boxed meals, catered hot meals, snacks, and infant-appropriate items, as well as bottled and bulk potable water. Logistics requirements include delivery to shelters, points of distribution, and remote areas, with support for palletization and refrigerated storage. The contract features an initial three-year term with two one-year renewal options. Proposals must be submitted as one signed physical original and one digital copy on a USB drive by September 24, 2026. A question deadline is set for September 15, 2026.
EVALUATION CRITERIA
Technical approach (30 points), Relevant experience (20 points), Key personnel/logistics (15 points), Price (25 points), Federal/FEMA compliance (10 points)
REQUIRED DELIVERABLES
Cover letter, Executive summary, Technical approach, Emergency mobilization plan, Organization chart, Resumes, References, Price Proposal Form, Insurance evidence
REQUIRED ATTACHMENTS
Appendix C - Outreach Documentation, Appendix D - Proposer Certifications and Disclosures, Appendix E - Price Proposal Form, Appendix F - Proposal Submission Checklist
REQUIRED STAFFING ROLES
Emergency logistics manager, Forklift/pallet jack/operator
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Hyde County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Hyde County Sheriff's Office, 1223 Main Street, Swan Quarter, NC 27885. For questions, contact Joey Williams.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical approach (30 points), Relevant experience (20 points), Key personnel/logistics (15 points), Price (25 points), Federal/FEMA compliance (10 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hyde County?
All active and historical solicitations from Hyde County are tracked and searchable. As a county agency, Hyde County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of September 24, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix C - Outreach Documentation, Appendix D - Proposer Certifications and Disclosures, Appendix E - Price Proposal Form, Appendix F - Proposal Submission Checklist. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Hyde County for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hyde County in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joey Williams. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Swan Quarter, NC. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Emergency logistics manager, Forklift/pallet jack/operator. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover letter, Executive summary, Technical approach, Emergency mobilization plan, Organization chart, Resumes, References, Price Proposal Form, Insurance evidence. Proposals should clearly address how each deliverable will be met.
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