Hyde County Sheriff's Office Emergency Fuel Services RFP HCSO-005 2026
Hyde CountyCounty · Hyde County, NC- Due
- Sep 24, 2026
- Deadline passed
- Posted
- Sep 1, 2026
- Contract term
- 3 years
- Primary contact
- Joey Williams
The 30-second brief
The Hyde County Sheriff's Office is soliciting proposals to establish a pre-event, on-call contract for emergency fueling services under RFP No. HCSO-005. The scope includes the supply and priority allocation of unleaded gasoline, on-road and off-road diesel, and diesel exhaust fluid, as well as mobile and bulk fueling via tank wagons and temporary tanks. The contractor must provide 24/7 emergency contact, maintain supplier redundancy, and support FEMA/State reimbursement documentation. The anticipated contract term is three years with two one-year renewal options. Proposals are due by September 24, 2026, at 5:00 PM Eastern Time, and must include a signed physical original and a digital copy on a USB drive delivered to the Sheriff's Office in Swan Quarter, NC.
Signed physical original proposal, Digital copy on USB/thumb drive, Technical approach, Mobilization plan, Price proposal form, Outreach documentation, Certifications
Technical approach (30 points), Relevant experience (20 points), Key personnel and logistics (15 points), Price and cost reasonableness (25 points), Federal/FEMA compliance (10 points)
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Summary
The Hyde County Sheriff's Office is soliciting proposals to establish a pre-event, on-call contract for emergency fueling services under RFP No.
HCSO-005. The scope includes the supply and priority allocation of unleaded gasoline, on-road and off-road diesel, and diesel exhaust fluid, as well as mobile and bulk fueling via tank wagons and temporary tanks. The contractor must provide 24/7 emergency contact, maintain supplier redundancy, and support FEMA/State reimbursement documentation. The anticipated contract term is three years with two one-year renewal options. Proposals are due by September 24, 2026, at 5:00 PM Eastern Time, and must include a signed physical original and a digital copy on a USB drive delivered to the Sheriff's Office in Swan Quarter, NC.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Signed physical original proposal
- Digital copy on USB/thumb drive
- Technical approach
- Mobilization plan
- Price proposal form
- Outreach documentation
- Certifications
REQUIRED ATTACHMENTS
4- Appendix C - Outreach Documentation
- Appendix D - Proposer Certifications and Disclosures
- Appendix E - Price Proposal Form
- Appendix F - Proposal Submission Checklist
- Submit to
- Hyde County Sheriff's Office, 1223 Main Street, Swan Quarter, NC 27885
- Scope location
- Swan Quarter, NC
- Reported agency
- Hyde County Sheriff's Office
Questions about this RFP
How do I respond to this RFP from Hyde County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Hyde County Sheriff's Office, 1223 Main Street, Swan Quarter, NC 27885. For questions, contact Joey Williams.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hyde County in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joey Williams. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Signed physical original proposal, Digital copy on USB/thumb drive, Technical approach, Mobilization plan, Price proposal form, Outreach documentation, Certifications. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical approach (30 points), Relevant experience (20 points), Key personnel and logistics (15 points), Price and cost reasonableness (25 points), Federal/FEMA compliance (10 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hyde County?
All active and historical solicitations from Hyde County are tracked and searchable. As a county agency, Hyde County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix C - Outreach Documentation, Appendix D - Proposer Certifications and Disclosures, Appendix E - Price Proposal Form, Appendix F - Proposal Submission Checklist. Review the full document from Hyde County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Swan Quarter, NC. Review the full solicitation for detailed scope requirements.