Huntsville Utilities - XARTU/TP-5ME Master Transfer Prover System - IFB 27-003, 2026
Huntsville UtilitiesUtility District · Huntsville, AL- Due
- Nov 6, 2026
- 3 days left
- Primary contact
- John Lones
- (256) 535-1396
The 30-second brief
Huntsville Utilities is seeking bids for a 5M Master Meter Transfer Prover System with required accessories for use by the Huntsville Utilities Gas Department. The scope requires furnishing a complete XARTU/TP-5ME Transfer Prover System or approved equal, featuring provers electronics with XARTU-TP package and integrated keypad, quick-connect temperature and pressure measurement, electric blower air supply system, calibrated 5M master meter with third-party certified proof-test documentation, carrying cases, and battery accessories. Delivery shall be FOB Destination to the Huntsville Utilities Gas & Water Warehouse located at 4203 Triana Blvd., Huntsville, AL 35805. The submission deadline is November 6, 2026, at 10:30 AM CDT, with questions due by October 29, 2026, at 5:00 PM CDT. Evaluation criteria include compliance with technical specifications, price, delivery lead time, warranty terms, and vendor reliability.
XARTU/TP-5ME Master Transfer Prover System
Compliance with technical specifications, Price, Delivery lead time, Warranty terms, Vendor reliability and past performance
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Summary
Huntsville Utilities is seeking bids for a 5M Master Meter Transfer Prover System with required accessories for use by the Huntsville Utilities Gas Department.
The scope requires furnishing a complete XARTU/TP-5ME Transfer Prover System or approved equal, featuring provers electronics with XARTU-TP package and integrated keypad, quick-connect temperature and pressure measurement, electric blower air supply system, calibrated 5M master meter with third-party certified proof-test documentation, carrying cases, and battery accessories. Delivery shall be FOB Destination to the Huntsville Utilities Gas & Water Warehouse located at 4203 Triana Blvd., Huntsville, AL 35805. The submission deadline is November 6, 2026, at 10:30 AM CDT, with questions due by October 29, 2026, at 5:00 PM CDT. Evaluation criteria include compliance with technical specifications, price, delivery lead time, warranty terms, and vendor reliability.
EVALUATION CRITERIA
5- Compliance with technical specifications
- Price
- Delivery lead time
- Warranty terms
- Vendor reliability and past performance
REQUIRED DELIVERABLES
XARTU/TP-5ME Master Transfer Prover System
REQUIRED ATTACHMENTS
7- Bidder's Proposal Checklist
- Proposal Form
- Proposal Guarantee
- Non-Collusion Affidavit
- Conflict of Interest Form
- Vendor Code of Business Conduct
- Vendor Application
- Submit to
- P.O. Box 2048, Huntsville, AL 35804 or 112 Spragins Street NW Huntsville, Alabama 35801
- Scope location
- Huntsville, AL
Questions about this IFB
How do I respond to this IFB from Huntsville Utilities?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: P.O. Box 2048, Huntsville, AL 35804 or 112 Spragins Street NW Huntsville, Alabama 35801. For questions, contact John Lones.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Huntsville Utilities in AL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is John Lones at (256) 535-1396. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: XARTU/TP-5ME Master Transfer Prover System. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with technical specifications, Price, Delivery lead time, Warranty terms, Vendor reliability and past performance" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Huntsville Utilities?
All active and historical solicitations from Huntsville Utilities are tracked and searchable. As a utility district agency, Huntsville Utilities regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 6, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bidder's Proposal Checklist, Proposal Form, Proposal Guarantee, Non-Collusion Affidavit, Conflict of Interest Form, Vendor Code of Business Conduct, Vendor Application. Review the full document from Huntsville Utilities for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Huntsville, AL. Review the full solicitation for detailed scope requirements.