Housing Authority of Newport Access Control and Security System Services RFP 2026
The Housing Authority of the city of NewportLocal Housing Authority · Newport, RI- Due
- Aug 21, 2026
- Deadline passed
- Posted
- Jul 31, 2026
- Contract term
- 2 years
- Primary contact
- Steve Mariano
- (401) 847-0185
The 30-second brief
The Housing Authority of the City of Newport (HACN) is seeking proposals for an annual maintenance agreement for its access control and security systems across various residential and commercial properties. The contract includes monitoring, installation, and maintenance of approximately 160-200 cameras and related infrastructure.
Letter of Transmittal, Resumes of key staff, Table of Contents, Work plan, Pricing schedule, Certificate of non-collusion, Verifiable references
Experience (30), Qualifications (25), Approach/Work Plan (20), Section 3/MBE/WBE (0), Pricing (25)
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Summary
The Housing Authority of the City of Newport (HACN) is seeking proposals for an annual maintenance agreement for its access control and security systems across various residential and commercial properties.
The contract includes monitoring, installation, and maintenance of approximately 160-200 cameras and related infrastructure.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Letter of Transmittal
- Resumes of key staff
- Table of Contents
- Work plan
- Pricing schedule
- Certificate of non-collusion
- Verifiable references
REQUIRED ATTACHMENTS
7- HUD 5369-A Cert of Non-Collusion
- HUD 5370-C1 Gen Non-Construction
- HUD 5370-C2 Gen Non-Construction
- Section 3 Compliance Policy Package
- Form W-9
- Tax Exempt Cert
- Sample Certificate of Insurance
REQUIRED STAFFING
principals, staff performing work
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Newport, RI
- Reported agency
- Housing Authority of the City of Newport
Questions about this RFP
How do I respond to this RFP from The Housing Authority of the city of Newport?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Steve Mariano.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including The Housing Authority of the city of Newport in RI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Steve Mariano at (401) 847-0185. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: principals, staff performing work. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Letter of Transmittal, Resumes of key staff, Table of Contents, Work plan, Pricing schedule, Certificate of non-collusion, Verifiable references. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience (30), Qualifications (25), Approach/Work Plan (20), Section 3/MBE/WBE (0), Pricing (25)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from The Housing Authority of the city of Newport?
All active and historical solicitations from The Housing Authority of the city of Newport are tracked and searchable. As a local housing authority agency, The Housing Authority of the city of Newport regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: HUD 5369-A Cert of Non-Collusion, HUD 5370-C1 Gen Non-Construction, HUD 5370-C2 Gen Non-Construction, Section 3 Compliance Policy Package, Form W-9, Tax Exempt Cert, Sample Certificate of Insurance. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from The Housing Authority of the city of Newport for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Newport, RI. Review the full solicitation for detailed scope requirements.