Hopkins County - Annual Contract for Road Materials, Road Oil, and Culverts - Bid No. 2027-001
Hopkins CountyCounty · Hopkins County, TX- Due
- Oct 8, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Shannah Aulsbrook
- (903) 438-4010
The 30-second brief
Hopkins County is seeking competitive bids for an annual contract (12 months) for road materials, road oil, and culverts under Bid No. 2027-001. Required items include crushed sand stone, sand stone, crushed white rock, crusher run, red rock/iron ore, oil sand ready mix, type D rock, chips, asphalt hot mix, road surface sealants (CRS2, CRS2P, AC-20-5TR), portland cement, chip seal, crushed concrete, crushed asphalt, asphalt millings, concrete washout, grade 4 washed rock chips, grade 3 and 4 seal coat rock, fly ash rock, shingles, GSB granitized road materials, road oil (refined and crude), and corrugated steel and polyethylene pipe culverts. Bids are due by October 8, 2026, at 1:00 P.M. at the County Judge's Office in Sulphur Springs, Texas. Award factors include unit price, total price, special needs, delivery, vendor experience, and past performance.
Unit Price, Total Price, Special needs and requirements of Hopkins County, Results of testing samples, Delivery, Hopkins County experience with products bid, Hopkins County's evaluation of Vendor's ability to fulfill contract, Vendor's past performance record with Hopkins County
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Summary
Hopkins County is seeking competitive bids for an annual contract (12 months) for road materials, road oil, and culverts under Bid No. 2027-001.
Required items include crushed sand stone, sand stone, crushed white rock, crusher run, red rock/iron ore, oil sand ready mix, type D rock, chips, asphalt hot mix, road surface sealants (CRS2, CRS2P, AC-20-5TR), portland cement, chip seal, crushed concrete, crushed asphalt, asphalt millings, concrete washout, grade 4 washed rock chips, grade 3 and 4 seal coat rock, fly ash rock, shingles, GSB granitized road materials, road oil (refined and crude), and corrugated steel and polyethylene pipe culverts. Bids are due by October 8, 2026, at 1:00 P.M. at the County Judge's Office in Sulphur Springs, Texas. Award factors include unit price, total price, special needs, delivery, vendor experience, and past performance.
EVALUATION CRITERIA
8- Unit Price
- Total Price
- Special needs and requirements of Hopkins County
- Results of testing samples
- Delivery
- Hopkins County experience with products bid
- Hopkins County's evaluation of Vendor's ability to fulfill contract
- Vendor's past performance record with Hopkins County
REQUIRED ATTACHMENTS
12- Completed Bid Form / Pricing Sheet
- Non-Collusion Affidavit
- Conflict of Interest Disclosure
- Debarment / Felony Conviction Statement
- Tax Compliance Certification
- References & Qualifications Form
- Acknowledgment of Addenda
- Proof of Insurance
- Bid Bond
- Performance/Payment Bond
- License/Certification Copies
- Form 1295
- Submit to
- County Judge's Office, Hopkins County Courthouse, 118 Church Street, P.O. Box 288, Sulphur Springs, Texas 75483
- Scope location
- Sulphur Springs, TX
Questions about this BID
How do I respond to this Bid from Hopkins County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 8, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: County Judge's Office, Hopkins County Courthouse, 118 Church Street, P.O. Box 288, Sulphur Springs, Texas 75483. For questions, contact Shannah Aulsbrook.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Hopkins County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shannah Aulsbrook at (903) 438-4010. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Unit Price, Total Price, Special needs and requirements of Hopkins County, Results of testing samples, Delivery, Hopkins County experience with products bid, Hopkins County's evaluation of Vendor's ab..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hopkins County?
All active and historical solicitations from Hopkins County are tracked and searchable. As a county agency, Hopkins County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed Bid Form / Pricing Sheet, Non-Collusion Affidavit, Conflict of Interest Disclosure, Debarment / Felony Conviction Statement, Tax Compliance Certification, References & Qualifications Form, A. Review the full document from Hopkins County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sulphur Springs, TX. Review the full solicitation for detailed scope requirements.