Hood County RFP2026-09 Fire Suppression Maintenance and Monitoring Services 2026
Hood CountyCounty · Hood County, TX- Due
- Sep 1, 2026
- Deadline passed
- Posted
- Jul 27, 2026
- Contract term
- 1 year
- Primary contact
- Glenn Tilleman
- (817) 579-3214
The 30-second brief
Hood County is requesting proposals for 24/7/365 monitoring, inspection, testing, and repair of fire protection systems across six county facilities. Proposals are due September 1, 2026, for a one-year term with four renewal options.
Cover Sheet, Request for Bids/Proposals/Qualifications, General Terms & Conditions, Insurance Requirements, Unsworn Vendor Affidavit, Residence Certification, Vendor References, Debarment Policy, Conflict of Interest Questionnaire, Form W-9, Signature Documents, Pricing Proposal
Qualifications & Experience (20%), Vendor's Use of Sub-Contractors (10%), Quality & Format of Inspection Reports (10%), References and Past Performance (10%), Service and Support Information (5%), Pricing Proposal (45%)
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Summary
Hood County is requesting proposals for 24/7/365 monitoring, inspection, testing, and repair of fire protection systems across six county facilities. Proposals are due September 1, 2026, for a one-year term with four renewal options.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
12- Cover Sheet
- Request for Bids/Proposals/Qualifications
- General Terms & Conditions
- Insurance Requirements
- Unsworn Vendor Affidavit
- Residence Certification
- Vendor References
- Debarment Policy
- Conflict of Interest Questionnaire
- Form W-9
- Signature Documents
- Pricing Proposal
REQUIRED ATTACHMENTS
3- General Terms & Conditions
- Signature Documents
- Reference Form
REQUIRED STAFFING
Repair Hourly Rate, Emergency Hourly Rate
- Scope location
- Granbury, TX
Questions about this RFP
How do I respond to this RFP from Hood County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Glenn Tilleman.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hood County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Glenn Tilleman at (817) 579-3214. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Repair Hourly Rate, Emergency Hourly Rate. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover Sheet, Request for Bids/Proposals/Qualifications, General Terms & Conditions, Insurance Requirements, Unsworn Vendor Affidavit, Residence Certification, Vendor References, Debarment Policy, Conflict of Interest Questionnaire, Form W-9, Signature Documents, Pricing Proposal. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications & Experience (20%), Vendor's Use of Sub-Contractors (10%), Quality & Format of Inspection Reports (10%), References and Past Performance (10%), Service and Support Information (5%), Pri..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hood County?
All active and historical solicitations from Hood County are tracked and searchable. As a county agency, Hood County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: General Terms & Conditions, Signature Documents, Reference Form. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Hood County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Granbury, TX. Review the full solicitation for detailed scope requirements.