Hood County RFP2026-01 Fleet Maintenance Services
Hood CountyCounty · Hood County, TX- Due
- Jan 8, 2026
- Deadline passed
- Posted
- Dec 1, 2025
- Contract term
- 1 year
- Primary contact
- Glenn Tilleman
The 30-second brief
Hood County is seeking sealed proposals from qualified firms to provide fleet maintenance services, including oil changes and transmission maintenance, for County vehicles. Services include routine maintenance, parts, and labor.
Completed bid/proposal packets including Cover Sheet, Request for Bids/Proposals/Qualifications, General Terms & Conditions, Insurance Requirements, Unsworn Vendor Affidavit, Residence Certification, Vendor References, Debarment Policy, Conflict of Interest Questionnaire, Form W-9, Original and three copies of all documents.
Price (50%), Proposer's experience, qualifications and references (25%), Prior experience with Hood County (5%), Facility location with respect to the Hood County LEC (20%)
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Summary
Hood County is seeking sealed proposals from qualified firms to provide fleet maintenance services, including oil changes and transmission maintenance, for County vehicles. Services include routine maintenance, parts, and labor.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
11- Completed bid/proposal packets including Cover Sheet
- Request for Bids/Proposals/Qualifications
- General Terms & Conditions
- Insurance Requirements
- Unsworn Vendor Affidavit
- Residence Certification
- Vendor References
- Debarment Policy
- Conflict of Interest Questionnaire
- Form W-9
- Original and three copies of all documents
REQUIRED ATTACHMENTS
16- Cover Sheet
- Request for Bids / Proposals / Qualifications
- General Terms & Conditions
- Insurance Requirements
- Unsworn Vendor Affidavit
- Residence Certification
- Vendor References
- Debarment Policy
- Conflict of Interest Questionnaire
- Form W-9
- Suggested Manufacturer's Parts manual
- Any additional charges on a separate page
- Texas Limited Sales Tax Exemption Certificates (upon request)
- Material Safety Data Sheets
- Product data
- Legal documents and contractual agreements (if applicable)
- Submit to
- 1402 W Pearl St, Ste 1, Granbury, Texas 76048
- Duration
- 48 months
- Scope location
- Hood County, Texas
Questions about this RFP
How do I respond to this RFP from Hood County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1402 W Pearl St, Ste 1, Granbury, Texas 76048. For questions, contact Glenn Tilleman.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hood County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Glenn Tilleman. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Completed bid/proposal packets including Cover Sheet, Request for Bids/Proposals/Qualifications, General Terms & Conditions, Insurance Requirements, Unsworn Vendor Affidavit, Residence Certification, Vendor References, Debarment Policy, Conflict of Interest Questionnaire, Form W-9, Original and thre. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price (50%), Proposer's experience, qualifications and references (25%), Prior experience with Hood County (5%), Facility location with respect to the Hood County LEC (20%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hood County?
All active and historical solicitations from Hood County are tracked and searchable. As a county agency, Hood County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Sheet, Request for Bids / Proposals / Qualifications, General Terms & Conditions, Insurance Requirements, Unsworn Vendor Affidavit, Residence Certification, Vendor References, Debarment Policy,. Review the full document from Hood County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hood County, Texas. Review the full solicitation for detailed scope requirements.