Highland Park Independent School District - Supplementary Landscaping Services - RFP-260904 (2026)
Highland Park Independent School DistrictSchool · Dallas, TX- Due
- Oct 12, 2026
- Deadline passed
- Posted
- Sep 4, 2026
- Contract term
- 3 years
- Primary contact
- Kimberlee Marshall
The 30-second brief
Highland Park Independent School District is seeking proposals from qualified vendors for supplementary landscaping services on an as-needed basis across district campuses and facilities in Dallas, Texas. The scope of work encompasses ground maintenance, including mowing, edging, trimming, leaf blowing, mulching, tilling, plant installation, seeding, sodding, fence line clearing, brush removal, pressure washing, fence repair, irrigation system repairs, tree pruning, tree planting, and stump removal. The district intends to award a multi-vendor contract to create a pool of qualified contractors to provide services under a three-year initial term with two optional one-year renewals. Proposals are due by October 12, 2026, at 10:00 AM CT, with a question deadline of September 18, 2026. Required submissions include a price schedule, W-9 form, vendor data form, references, criminal background check, debarment certification, and signed agreements.
Mowing, Edging, Trimming; Leaf and Debris Blowing; Litter Pick up and Disposal; Mulching and Tilling; Plant Installation and Maintenance; Seeding and Sod; Aeration and Dethatching; Fence Line Maintenance and Clearing; Brush Removal; Pressure Washing; Fence Repair; Irrigation System Repair; General Grounds Site Improvements; Tree Pruning and Planting; Tree Stump Removal
Experience and Qualifications - 40%, Price Schedule - 30%, The extent to which the goods or services meet the district’s needs - 30%
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Summary
Highland Park Independent School District is seeking proposals from qualified vendors for supplementary landscaping services on an as-needed basis across district campuses and facilities in Dallas, Texas.
The scope of work encompasses ground maintenance, including mowing, edging, trimming, leaf blowing, mulching, tilling, plant installation, seeding, sodding, fence line clearing, brush removal, pressure washing, fence repair, irrigation system repairs, tree pruning, tree planting, and stump removal. The district intends to award a multi-vendor contract to create a pool of qualified contractors to provide services under a three-year initial term with two optional one-year renewals. Proposals are due by October 12, 2026, at 10:00 AM CT, with a question deadline of September 18, 2026. Required submissions include a price schedule, W-9 form, vendor data form, references, criminal background check, debarment certification, and signed agreements.
EVALUATION CRITERIA
Experience and Qualifications - 40%, Price Schedule - 30%, The extent to which the goods or services meet the district’s needs - 30%
REQUIRED DELIVERABLES
15- Mowing, Edging, Trimming
- Leaf and Debris Blowing
- Litter Pick up and Disposal
- Mulching and Tilling
- Plant Installation and Maintenance
- Seeding and Sod
- Aeration and Dethatching
- Fence Line Maintenance and Clearing
- Brush Removal
- Pressure Washing
- Fence Repair
- Irrigation System Repair
- General Grounds Site Improvements
- Tree Pruning and Planting
- Tree Stump Removal
REQUIRED ATTACHMENTS
12- Price Schedule Form
- EPCNT/CTPA Agreement
- HPISD Vendor Data Form
- W-9 Form
- HPISD References Form
- HPISD Criminal Background Check and Felony Conviction Notification
- HPISD Conflict of Interest Questionnaire
- HPISD Disclosure of Interested Parties - FORM 1295
- HPISD Non-Collusion Statement
- HPISD Deviation-Compliance Signature Form
- HPISD Debarment or Suspension Certification Form
- HPISD Resident Non-Resident Bidder's Certification
- Submit to
- https://hpisd.ionwave.net/PublicDetail.aspx?bidID=11&SourceType=1
- Duration
- 36 months
- Scope location
- Dallas, TX
Questions about this RFP
How do I respond to this RFP from Highland Park Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://hpisd.ionwave.net/PublicDetail.aspx?bidID=11&SourceType=1. For questions, contact Kimberlee Marshall.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Highland Park Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kimberlee Marshall. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Mowing, Edging, Trimming; Leaf and Debris Blowing; Litter Pick up and Disposal; Mulching and Tilling; Plant Installation and Maintenance; Seeding and Sod; Aeration and Dethatching; Fence Line Maintenance and Clearing; Brush Removal; Pressure Washing; Fence Repair; Irrigation System Repair; General G. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and Qualifications - 40%, Price Schedule - 30%, The extent to which the goods or services meet the district’s needs - 30%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Highland Park Independent School District?
All active and historical solicitations from Highland Park Independent School District are tracked and searchable. As a school agency, Highland Park Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Price Schedule Form, EPCNT/CTPA Agreement, HPISD Vendor Data Form, W-9 Form, HPISD References Form, HPISD Criminal Background Check and Felony Conviction Notification, HPISD Conflict of Interest Quest. Review the full document from Highland Park Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Dallas, TX. Review the full solicitation for detailed scope requirements.