Higher Education Coordinating Commission OSAC Process Improvement and Analysis RFP S-52500-00016224
Higher Education Coordinating CommissionState · Portland, OR- Due
- Mar 26, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Shannon Ziglinski
- (503) 979-5850
The 30-second brief
The Higher Education Coordinating Commission (HECC) is soliciting proposals for an expert consultant to provide process improvement and fund management analysis for the Office of Student Access and Completion (OSAC). The scope includes developing Standard Operational Processes (SOPs), analyzing current fund management practices, creating fund projection tools, and facilitating training on process improvement methodologies. The consultant will evaluate workflows for public grant programs (e.g., Oregon Opportunity Grant, Oregon Promise), private scholarships, and the ASPIRE college access program. The estimated budget is under $250,000. Proposals are due March 26, 2026, at 3:00 PM PT through the OregonBuys procurement system. A question and answer period is available with a deadline of March 19, 2026.
Kick-off Meeting, Project Plan, Interview Report, Task 2 Overview Report, Interim Suggestions Report, Draft Final Report, Draft Presentation, Training Materials, Comprehensive Final Report, Final Presentation, Summaries of Engagement, Implementation Roadmap
Experience (30%), Resources (15%), Project Approach (30%), Cost Proposal (15%), Public Information/Past Performance (10%)
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Summary
The Higher Education Coordinating Commission (HECC) is soliciting proposals for an expert consultant to provide process improvement and fund management analysis for the Office of Student Access and Completion (OSAC).
The scope includes developing Standard Operational Processes (SOPs), analyzing current fund management practices, creating fund projection tools, and facilitating training on process improvement methodologies. The consultant will evaluate workflows for public grant programs (e.g., Oregon Opportunity Grant, Oregon Promise), private scholarships, and the ASPIRE college access program. The estimated budget is under $250,000. Proposals are due March 26, 2026, at 3:00 PM PT through the OregonBuys procurement system. A question and answer period is available with a deadline of March 19, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
12- Kick-off Meeting
- Project Plan
- Interview Report
- Task 2 Overview Report
- Interim Suggestions Report
- Draft Final Report
- Draft Presentation
- Training Materials
- Comprehensive Final Report
- Final Presentation
- Summaries of Engagement
- Implementation Roadmap
REQUIRED ATTACHMENTS
3- Attachment A - Proposal Certification Sheet
- Resumes of Key Staff
- Cost Proposal
REQUIRED STAFFING
Expert Consultant, Key Staff
- Submit to
- https://oregonbuys.gov/bso/
- Duration
- 24 months
- Scope location
- Salem, OR
Questions about this RFP
How do I respond to this RFP from Higher Education Coordinating Commission?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://oregonbuys.gov/bso/. For questions, contact Shannon Ziglinski.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Higher Education Coordinating Commission in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shannon Ziglinski at (503) 979-5850. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Expert Consultant, Key Staff. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Kick-off Meeting, Project Plan, Interview Report, Task 2 Overview Report, Interim Suggestions Report, Draft Final Report, Draft Presentation, Training Materials, Comprehensive Final Report, Final Presentation, Summaries of Engagement, Implementation Roadmap. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience (30%), Resources (15%), Project Approach (30%), Cost Proposal (15%), Public Information/Past Performance (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Higher Education Coordinating Commission?
All active and historical solicitations from Higher Education Coordinating Commission are tracked and searchable. As a state agency, Higher Education Coordinating Commission regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A - Proposal Certification Sheet, Resumes of Key Staff, Cost Proposal. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Higher Education Coordinating Commission for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Salem, OR. Review the full solicitation for detailed scope requirements.