Hempstead ISD HVAC Repair & Maintenance Services RFP 26-001
Hempstead Independent School DistrictSchool · Hempstead, TX- Due
- Nov 10, 2025
- Deadline passed
- Posted
- Oct 27, 2025
- Duration
- 21 months
- Primary contact
- Amy Carter
The 30-second brief
Hempstead Independent School District is seeking proposals for HVAC repair and maintenance services for all school site buildings on an as-needed basis. The contract term is from November 20, 2025, to August 31, 2026, with a possible one-year renewal.
Full testing, Inspection, Preventative maintenance, On-call repairs, Emergency services, Adjustment of parts for HVAC systems, Preparation/furnishing of certifications and reports.
80% - purchase price, 10% - reputation of vendor, 10% - extent to which goods/services meet district needs/experience.
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Summary
Hempstead Independent School District is seeking proposals for HVAC repair and maintenance services for all school site buildings on an as-needed basis. The contract term is from November 20, 2025, to August 31, 2026, with a possible one-year renewal.
EVALUATION CRITERIA
3- 80% - purchase price
- 10% - reputation of vendor
- 10% - extent to which goods/services meet district needs/experience
REQUIRED DELIVERABLES
7- Full testing
- Inspection
- Preventative maintenance
- On-call repairs
- Emergency services
- Adjustment of parts for HVAC systems
- Preparation/furnishing of certifications and reports
REQUIRED ATTACHMENTS
10- W-9 Form
- Conflict of Interest Questionnaire
- Felony Conviction Form
- Certification Regarding Debarment
- Suspension
- Ineligibility and Voluntary Exclusion
- House Bill 89 Verification
- Criminal History Record Information
- Certificate of Insurance
- Certificate of Interested Parties
REQUIRED STAFFING
Licensed HVAC Tech or Journeyman HVAC Tech
- Submit to
- Hempstead ISD, Attn: Accounts Payable, P.O. Box 1007, Hempstead, TX 77445
- Scope location
- Hempstead, TX
Questions about this RFP
How do I respond to this RFP from Hempstead Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 10, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Hempstead ISD, Attn: Accounts Payable, P.O. Box 1007, Hempstead, TX 77445. For questions, contact Amy Carter.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hempstead Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Amy Carter. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Licensed HVAC Tech or Journeyman HVAC Tech. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Full testing, Inspection, Preventative maintenance, On-call repairs, Emergency services, Adjustment of parts for HVAC systems, Preparation/furnishing of certifications and reports.. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "80% - purchase price, 10% - reputation of vendor, 10% - extent to which goods/services meet district needs/experience." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hempstead Independent School District?
All active and historical solicitations from Hempstead Independent School District are tracked and searchable. As a school agency, Hempstead Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 21 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9 Form, Conflict of Interest Questionnaire, Felony Conviction Form, Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion, House Bill 89 Verification, Criminal History. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Hempstead Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hempstead, TX. Review the full solicitation for detailed scope requirements.