Hastings Area School District Network Equipment and IT Services RFP 2027 - 270002246
Hastings Area School DistrictSchool · Hastings, MI- Due
- Nov 16, 2026
- 19 days left
- Posted
- Oct 19, 2026
- Primary contact
- Elizabeth Macklin
- (269) 948-4400
The 30-second brief
Hastings Area School District seeks proposals for E-Rate FY2027 Category 1 and Category 2 services, including lit fiber maintenance (10Gb to 25Gb), managed services for 250 Ruckus Access Points, UPS units (Vertiv Liebert GXT 5 1000VA and 1500VA), and end-of-life Cisco network switches for Southeastern Elementary School and Hastings Middle School. Required items include 48-port edge switches, core switches, Cat 6 patch cables, configuration, and installation. Proposals are due by November 16, 2026. Bids will be evaluated based on prices/charges, prior experience, understanding of needs, personnel qualifications, completeness of response, and capability to complete the installation within the required timeframe.
Lit Fiber Maintenance; Managed services for 250 Ruckus Access Points; Vertiv Liebert GXT 5 1000VA 120V UPSs or equivalent, Qty. 4; Vertiv Liebert GXT 5 1500VA 120V UPSs or equivalent, Qty. 1; Southeastern Elementary (Approximate quantity 5) 48-port edge switches; Hastings Middle School (Approximate quantity 17) switches; Installation of Switches; (Approximate quantity 50) 1-foot purple Cat 6 non-booted patch cables; (Approximate quantity 50) 1-foot yellow Cat 6 non-booted patch cables
Prices/charges, Prior experience, Understanding of needs, Personnel qualifications, Completeness of response and adherence to bid specifications, Capability of the bidder to successfully complete the installation/service within the required timeframe
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Summary
Hastings Area School District seeks proposals for E-Rate FY2027 Category 1 and Category 2 services, including lit fiber maintenance (10Gb to 25Gb), managed services for 250 Ruckus Access Points, UPS units (Vertiv Liebert GXT 5 1000VA and 1500VA), and end-of-life Cisco network switches for Southeastern Elementary School and Hastings Middle School.
Required items include 48-port edge switches, core switches, Cat 6 patch cables, configuration, and installation. Proposals are due by November 16, 2026. Bids will be evaluated based on prices/charges, prior experience, understanding of needs, personnel qualifications, completeness of response, and capability to complete the installation within the required timeframe.
EVALUATION CRITERIA
Prices/charges, Prior experience, Understanding of needs, Personnel qualifications, Completeness of response and adherence to bid specifications, Capability of the bidder to successfully complete the installation/service within the required timeframe
REQUIRED DELIVERABLES
9- Lit Fiber Maintenance
- Managed services for 250 Ruckus Access Points
- Vertiv Liebert GXT 5 1000VA 120V UPSs or equivalent, Qty. 4
- Vertiv Liebert GXT 5 1500VA 120V UPSs or equivalent, Qty. 1
- Southeastern Elementary (Approximate quantity 5) 48-port edge switches
- Hastings Middle School (Approximate quantity 17) switches
- Installation of Switches
- (Approximate quantity 50) 1-foot purple Cat 6 non-booted patch cables
- (Approximate quantity 50) 1-foot yellow Cat 6 non-booted patch cables
REQUIRED ATTACHMENTS
3- 2027 Service Provider Annual Certification Form 473
- Active SAM.gov registration
- E-rate SPIN
- Submit to
- [email protected], [email protected]; and [email protected]
- Scope location
- Hastings, MI
Questions about this RFP
How do I respond to this RFP from Hastings Area School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected], [email protected]; and [email protected]. For questions, contact Elizabeth Macklin.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hastings Area School District in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Elizabeth Macklin at (269) 948-4400. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Lit Fiber Maintenance; Managed services for 250 Ruckus Access Points; Vertiv Liebert GXT 5 1000VA 120V UPSs or equivalent, Qty. 4; Vertiv Liebert GXT 5 1500VA 120V UPSs or equivalent, Qty. 1; Southeastern Elementary (Approximate quantity 5) 48-port edge switches; Hastings Middle School (Approximate. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Prices/charges, Prior experience, Understanding of needs, Personnel qualifications, Completeness of response and adherence to bid specifications, Capability of the bidder to successfully complete the..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hastings Area School District?
All active and historical solicitations from Hastings Area School District are tracked and searchable. As a school agency, Hastings Area School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 16, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: 2027 Service Provider Annual Certification Form 473, Active SAM.gov registration, E-rate SPIN. Review the full document from Hastings Area School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hastings, MI. Review the full solicitation for detailed scope requirements.