Harrison County Non-Climate Controlled Record Storage Services RFP 26-0253.B - 2026
Harrison CountyCounty · Gulfport, MS- Due
- Mar 18, 2026
- Deadline passed
- Posted
- Feb 20, 2026
- Contract term
- null years
- Primary contact
- Judy Williams
- (228) 865-4028
The 30-second brief
The Harrison County Board of Supervisors is soliciting proposals for RFP 26-0253.B to provide non-climate controlled record storage services for off-site active records. This procurement is part of a dual solicitation that also includes climate-controlled storage for inactive records. The scope involves the secure off-site storage and management of active county records. Proposals must be sealed and clearly marked, with submissions accepted until 11:15 a.m. on Wednesday, March 18, 2026, at the First Judicial District Courthouse in Gulfport, MS. RFP packets are available at no charge from the Harrison County Purchasing Department. The County reserves the right to hold proposals for up to sixty (60) days for review prior to contract award.
Sealed proposal for non-climate controlled record storage services; must be clearly marked and received before opening time.
Best submittal determination
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Summary
The Harrison County Board of Supervisors is soliciting proposals for RFP 26-0253.B to provide non-climate controlled record storage services for off-site active records.
This procurement is part of a dual solicitation that also includes climate-controlled storage for inactive records. The scope involves the secure off-site storage and management of active county records. Proposals must be sealed and clearly marked, with submissions accepted until 11:15 a.m. on Wednesday, March 18, 2026, at the First Judicial District Courthouse in Gulfport, MS. RFP packets are available at no charge from the Harrison County Purchasing Department. The County reserves the right to hold proposals for up to sixty (60) days for review prior to contract award.
EVALUATION CRITERIA
Best submittal determination
REQUIRED DELIVERABLES
Sealed proposal for non-climate controlled record storage services; must be clearly marked and received before opening time.
REQUIRED ATTACHMENTS
RFP packet, submitted proposal documents
- Submit to
- Harrison County Board of Supervisors, c/o Chancery Clerk’s Office, 1801 23rd Avenue, Gulfport, MS 39501
- Duration
- 60 months
- Scope location
- Gulfport, MS
Questions about this RFP
How do I respond to this RFP from Harrison County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Harrison County Board of Supervisors, c/o Chancery Clerk’s Office, 1801 23rd Avenue, Gulfport, MS 39501. For questions, contact Judy Williams.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Harrison County in MS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Judy Williams at (228) 865-4028. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Sealed proposal for non-climate controlled record storage services; must be clearly marked and received before opening time.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Best submittal determination" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Harrison County?
All active and historical solicitations from Harrison County are tracked and searchable. As a county agency, Harrison County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is null years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: RFP packet, submitted proposal documents. Review the full document from Harrison County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gulfport, MS. Review the full solicitation for detailed scope requirements.