Harrison County Climate Controlled Record Storage Services RFP 26-0253.A - 2026
Harrison CountyCounty · Gulfport, MS- Due
- Mar 18, 2026
- Deadline passed
- Posted
- Feb 20, 2026
- Duration
- 60 days review period prior to award months
- Primary contact
- Judy Williams
- (228) 865-4028
The 30-second brief
The Harrison County Board of Supervisors is soliciting proposals under RFP 26-0253.A for record storage services. The procurement is divided into two categories: (1) Climate Controlled Record Storage Services for off-site inactive records and (2) Non-Climate Controlled Record Storage Services for off-site active records. Services include secure storage, climate management for sensitive documents, and potentially retrieval/delivery of records. Sealed proposals must be submitted to the Chancery Clerk's Office in Gulfport, MS, or electronically via the county's bid portal by March 18, 2026, at 11:00 a.m. A 60-day review period follows the opening. Contact Judy Williams at 228-865-4028 for RFP packets.
Sealed proposal for the RFP, Marked with the applicable RFP title
Best submittal determination; county reserves right to accept or reject any or all submittals.
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Summary
The Harrison County Board of Supervisors is soliciting proposals under RFP 26-0253.A for record storage services.
The procurement is divided into two categories: (1) Climate Controlled Record Storage Services for off-site inactive records and (2) Non-Climate Controlled Record Storage Services for off-site active records. Services include secure storage, climate management for sensitive documents, and potentially retrieval/delivery of records. Sealed proposals must be submitted to the Chancery Clerk's Office in Gulfport, MS, or electronically via the county's bid portal by March 18, 2026, at 11:00 a.m. A 60-day review period follows the opening. Contact Judy Williams at 228-865-4028 for RFP packets.
EVALUATION CRITERIA
Best submittal determination; county reserves right to accept or reject any or all submittals.
REQUIRED DELIVERABLES
Sealed proposal for the RFP, Marked with the applicable RFP title
REQUIRED ATTACHMENTS
RFP Packets
- Submit to
- Gulfport, MS
- Scope location
- Harrison County, MS
- Reported agency
- Harrison County Board of Supervisors
Questions about this RFP
How do I respond to this RFP from Harrison County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Gulfport, MS. For questions, contact Judy Williams.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Harrison County in MS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Judy Williams at (228) 865-4028. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Sealed proposal for the RFP, Marked with the applicable RFP title. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Best submittal determination; county reserves right to accept or reject any or all submittals." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Harrison County?
All active and historical solicitations from Harrison County are tracked and searchable. As a county agency, Harrison County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 60 days review period prior to award months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: RFP Packets. Review the full document from Harrison County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Harrison County, MS. Review the full solicitation for detailed scope requirements.