Harrison County Fiscal Court - Computer-Aided Dispatch (CAD) Software System RFP - 2026
Harrison CountyCounty · Harrison County, KY- Due
- Oct 27, 2026
- Deadline passed
- Posted
- Oct 16, 2026
- Contract term
- 5 years
- Primary contact
- Deegee Roe
- (859) 234-7164
The 30-second brief
The Harrison County Fiscal Court, on behalf of the Cynthiana-Harrison Co. E-911 Dispatch Center, requests proposals for a contemporary, completely integrated computer-aided dispatch (CAD) software system. The agency seeks an off-the-shelf system to replace its legacy GeoConex CAD system, supporting 14 dispatch seats and 45 mobile units across Cynthiana and Harrison County, Kentucky. The selected vendor must provide hardware, software, installation, implementation, data conversion, training, monitoring, technical support, and ongoing maintenance with annual subscription pricing for 5 years. Proposals are due by October 27, 2026, at 12:00 EST or 11:00 CST, with questions due by October 23, 2026. Evaluation criteria include completeness, functionality, cost, maintenance and support, and references and experience.
Completeness, Functionality, Cost, Maintenance and Support, References and Experience
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Summary
The Harrison County Fiscal Court, on behalf of the Cynthiana-Harrison Co.
E-911 Dispatch Center, requests proposals for a contemporary, completely integrated computer-aided dispatch (CAD) software system. The agency seeks an off-the-shelf system to replace its legacy GeoConex CAD system, supporting 14 dispatch seats and 45 mobile units across Cynthiana and Harrison County, Kentucky. The selected vendor must provide hardware, software, installation, implementation, data conversion, training, monitoring, technical support, and ongoing maintenance with annual subscription pricing for 5 years. Proposals are due by October 27, 2026, at 12:00 EST or 11:00 CST, with questions due by October 23, 2026. Evaluation criteria include completeness, functionality, cost, maintenance and support, and references and experience.
EVALUATION CRITERIA
5- Completeness
- Functionality
- Cost
- Maintenance and Support
- References and Experience
REQUIRED ATTACHMENTS
Debarment and Judgment Affidavit
- Submit to
- Harrison County Fiscal Court, 111 S. Main St., Ste 201, Cynthiana, KY 41031
- Scope location
- Cynthiana, KY
- Reported agency
- Harrison County Fiscal Court
Questions about this RFP
How do I respond to this RFP from Harrison County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 27, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Harrison County Fiscal Court, 111 S. Main St., Ste 201, Cynthiana, KY 41031. For questions, contact Deegee Roe.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Harrison County in KY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Deegee Roe at (859) 234-7164. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Completeness, Functionality, Cost, Maintenance and Support, References and Experience" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Harrison County?
All active and historical solicitations from Harrison County are tracked and searchable. As a county agency, Harrison County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Debarment and Judgment Affidavit. Review the full document from Harrison County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cynthiana, KY. Review the full solicitation for detailed scope requirements.