REQUEST FOR PROPOSAL (RFP) Harriman Parks and Recreation Official Merchandise Vendor 2026 Diamond Youth Baseball 10U AAA State Tournament
City of Harriman cityCity · Harriman, TN- Due
- Jan 14, 2026
- Deadline passed
- Primary contact
- Zack Sterner
The 30-second brief
Harriman Parks and Recreation is seeking proposals from qualified vendors to be the exclusive official merchandise vendor for the 2026 Diamond Youth Baseball 10U AAA State Tournament. The vendor will be responsible for producing and selling apparel and hats on-site during the tournament.
Official tournament merchandise (T-shirts, Patched Hats)
Quality and appearance of merchandise, Financial benefit to Harriman Parks and Recreation, Vendor's experience with youth sports tournaments, Professionalism, reliability, and ability to meet deadlines, Completeness of the submission
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Summary
Harriman Parks and Recreation is seeking proposals from qualified vendors to be the exclusive official merchandise vendor for the 2026 Diamond Youth Baseball 10U AAA State Tournament. The vendor will be responsible for producing and selling apparel and hats on-site during the tournament.
EVALUATION CRITERIA
7- Quality and appearance of merchandise
- Financial benefit to Harriman Parks and Recreation
- Vendor's experience with youth sports tournaments
- Professionalism
- Reliability
- Ability to meet deadlines
- Completeness of the submission
REQUIRED DELIVERABLES
Official tournament merchandise (T-shirts, Patched Hats)
REQUIRED ATTACHMENTS
Proof of liability insurance, Business license or tax certificate
- Submit to
- 408 North Roane Street, Harriman, Tennessee 37748
- Scope location
- Harriman, Tennessee
- Reported agency
- Harriman Parks and Recreation
Questions about this RFP
How do I respond to this RFP from City of Harriman city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 408 North Roane Street, Harriman, Tennessee 37748. For questions, contact Zack Sterner.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Harriman city in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Zack Sterner. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Official tournament merchandise (T-shirts, Patched Hats). Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality and appearance of merchandise, Financial benefit to Harriman Parks and Recreation, Vendor's experience with youth sports tournaments, Professionalism, reliability, and ability to meet deadline..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Harriman city?
All active and historical solicitations from City of Harriman city are tracked and searchable. As a city agency, City of Harriman city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proof of liability insurance, Business license or tax certificate. Review the full document from City of Harriman city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Harriman, Tennessee. Review the full solicitation for detailed scope requirements.