Harmony Public Schools - Landscape Services Request for Sealed Proposals #HPS2026_BID - 2026
West Texas District Harmony Public SchoolsSchool · Houston, TX- Due
- Nov 6, 2025
- Deadline passed
- Posted
- Sep 22, 2025
- Contract term
- 2 years
- Primary contact
- Hayati Ugur
- (713) 343-3333 ext 6483
The 30-second brief
Harmony Public Schools is seeking qualified contractors to provide year-round landscape maintenance and related services across multiple school districts including Houston South, Houston West, Houston North, North Texas, South Texas, and Central Texas. The work encompasses routine landscape maintenance such as mowing, edging, trimming, blowing, ground cover trimming, hedge trimming, bed weed control, turf fertilization, pre-emergent herbicide application, mulching, tree canopy pruning up to 12 ft, chemically treating weeds in concrete/asphalt, spot-treat ant control, and trash/litter pick-up. Additional services include irrigation visual hotspot inspections and as-needed services like ornamental tree pruning, retention pond mowing, and seasonal color installation. The initial contract term is 24 months from January 1, 2026, through December 31, 2027, with up to three additional one-year renewal options. Proposals are due by November 6, 2025, at 2:00 PM CST, following a pre-bid meeting on September 30, 2025. Evaluation is based on price, past relevant performance, reporting systems, total long-term cost, company size and structure, and ability to meet HPS needs.
Price (40), Past Relevant Performance, Experience, and Reputation (15), Quality of Proposer's Reporting Systems and Preventive Maintenance Schedule (15), Total Long-Term Cost to HPS for Goods and/or Services (10), Proposer's Size, Organizational Structure, and Safety Practices (10), Ability to Meet HPS Needs (10)
Hear what West Texas District Harmony Public Schools plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
Harmony Public Schools is seeking qualified contractors to provide year-round landscape maintenance and related services across multiple school districts including Houston South, Houston West, Houston North, North Texas, South Texas, and Central Texas.
The work encompasses routine landscape maintenance such as mowing, edging, trimming, blowing, ground cover trimming, hedge trimming, bed weed control, turf fertilization, pre-emergent herbicide application, mulching, tree canopy pruning up to 12 ft, chemically treating weeds in concrete/asphalt, spot-treat ant control, and trash/litter pick-up. Additional services include irrigation visual hotspot inspections and as-needed services like ornamental tree pruning, retention pond mowing, and seasonal color installation. The initial contract term is 24 months from January 1, 2026, through December 31, 2027, with up to three additional one-year renewal options. Proposals are due by November 6, 2025, at 2:00 PM CST, following a pre-bid meeting on September 30, 2025. Evaluation is based on price, past relevant performance, reporting systems, total long-term cost, company size and structure, and ability to meet HPS needs.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
15- Bid Package Checklist
- Attachment Package RSP #HPS2026_BID Landscape Services
- Attachment 3C-1 - Schedule of Values
- Breakdown Pricing List Excel Sheet
- Past Relevant Performance
- Quality of Proposer's Reporting Systems and Preventive Maintenance Schedule
- Proposer's Size
- Organizational Structure
- Safety Practices
- Ability to Meet HPS Needs
- Financial Documents
- Worker's Compensation and Commercial Liability Insurance
- Contractor CHRI Certification
- Résumés
- HPS Vendor Packet-New Vendors
- Submit to
- https://harmonytx.ionwave.net/PublicDetail.aspx?bidID=621&SourceType=2
- Duration
- 60 months
- Scope location
- Houston, TX
Questions about this RFP
How do I respond to this RFP from West Texas District Harmony Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 6, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://harmonytx.ionwave.net/PublicDetail.aspx?bidID=621&SourceType=2. For questions, contact Hayati Ugur.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including West Texas District Harmony Public Schools in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Hayati Ugur at (713) 343-3333 ext 6483. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price (40), Past Relevant Performance, Experience, and Reputation (15), Quality of Proposer's Reporting Systems and Preventive Maintenance Schedule (15), Total Long-Term Cost to HPS for Goods and/or S..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from West Texas District Harmony Public Schools?
All active and historical solicitations from West Texas District Harmony Public Schools are tracked and searchable. As a school agency, West Texas District Harmony Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Package Checklist, Attachment Package RSP #HPS2026_BID Landscape Services, Attachment 3C-1 - Schedule of Values, Breakdown Pricing List Excel Sheet, Past Relevant Performance, Quality of Proposer'. Review the full document from West Texas District Harmony Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Houston, TX. Review the full solicitation for detailed scope requirements.