Harbor Transit - Propane Fueling Station Infrastructure RFP 2027-01 - New Bus Operations Center
Harbor TransitPublic Authority · Grand Haven, MI- Due
- Dec 9, 2026
- 32 days left
- Posted
- Oct 26, 2026
- Primary contact
- Scott Borg
- (616) 842-3220 ext 8
The 30-second brief
Harbor Transit Multi-Modal Transportation System seeks proposals for a turn-key new propane fueling infrastructure system at the New Bus Operations Center located at 14623 172nd Avenue, Grand Haven, MI 49417. The scope includes two (2) 1,990-gallon stationary aboveground propane storage tanks, four (4) commercial-grade propane dispensers with a minimum fueling rate of 12 gallons per minute, low-emission EURO-style dispensing nozzles, and an integrated fuel management and authorization system. Associated work involves mechanical, electrical, piping, pumping, controls, leak detection, emergency shutdown devices, bollards, foundations, permitting, training, and start-up safety inspection. Submissions are due by December 9, 2026, at 4:00 PM ET. Davis-Bacon prevailing wage requirements, Buy America certification, and a 5% bid guarantee apply.
Two (2) 1, 990-gallon stationary aboveground propane storage tanks; Four (4) commercial-grade propane dispensers; Integrated fuel management and authorization system; Subgrade supports and foundations; Underground and aboveground piping, Pumping units, Hose retractors; Emergency shutdown devices, Leak detection, Safety controls, Signage, Grounding and bonding, Spill protection; Approximately 28 six-inch steel bollards; Conductors and equipment connections to power sources
Cost (max 50%), Management Capability and Experience, Technical Approach
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Summary
Harbor Transit Multi-Modal Transportation System seeks proposals for a turn-key new propane fueling infrastructure system at the New Bus Operations Center located at 14623 172nd Avenue, Grand Haven, MI 49417.
The scope includes two (2) 1,990-gallon stationary aboveground propane storage tanks, four (4) commercial-grade propane dispensers with a minimum fueling rate of 12 gallons per minute, low-emission EURO-style dispensing nozzles, and an integrated fuel management and authorization system. Associated work involves mechanical, electrical, piping, pumping, controls, leak detection, emergency shutdown devices, bollards, foundations, permitting, training, and start-up safety inspection. Submissions are due by December 9, 2026, at 4:00 PM ET. Davis-Bacon prevailing wage requirements, Buy America certification, and a 5% bid guarantee apply.
EVALUATION CRITERIA
3- Cost (max 50%)
- Management Capability and Experience
- Technical Approach
REQUIRED DELIVERABLES
8- Two (2) 1, 990-gallon stationary aboveground propane storage tanks
- Four (4) commercial-grade propane dispensers
- Integrated fuel management and authorization system
- Subgrade supports and foundations
- Underground and aboveground piping, Pumping units, Hose retractors
- Emergency shutdown devices, Leak detection, Safety controls, Signage, Grounding and bonding, Spill protection
- Approximately 28 six-inch steel bollards
- Conductors and equipment connections to power sources
REQUIRED ATTACHMENTS
12- Pricing Proposal Sheet
- Bid guarantee (5%)
- Certification Regarding Debarment and Suspension
- Certification Regarding Lobbying
- Buy America Certificate
- Acknowledgement Form for Terms and Conditions & FTA Required Clauses
- Tax Liability and Recent Felony Convictions Certification
- Vendor Certification That It Is Not an 'Iran Linked Business'
- Proof of insurance
- Bidders List Information Form
- Three (3) references
- Material and product specifications
- Submit to
- Scott Borg, Transportation Director, 440 North Ferry Street, Grand Haven, Michigan 49417
- Scope location
- Grand Haven, MI
- Reported agency
- Harbor Transit Multi-Modal Transportation System
Questions about this RFP
How do I respond to this RFP from Harbor Transit?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Scott Borg, Transportation Director, 440 North Ferry Street, Grand Haven, Michigan 49417. For questions, contact Scott Borg.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Harbor Transit in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Scott Borg at (616) 842-3220 ext 8. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Two (2) 1, 990-gallon stationary aboveground propane storage tanks; Four (4) commercial-grade propane dispensers; Integrated fuel management and authorization system; Subgrade supports and foundations; Underground and aboveground piping, Pumping units, Hose retractors; Emergency shutdown devices, Le. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost (max 50%), Management Capability and Experience, Technical Approach" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Harbor Transit?
All active and historical solicitations from Harbor Transit are tracked and searchable. As a public authority agency, Harbor Transit regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 9, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Pricing Proposal Sheet, Bid guarantee (5%), Certification Regarding Debarment and Suspension, Certification Regarding Lobbying, Buy America Certificate, Acknowledgement Form for Terms and Conditions &. Review the full document from Harbor Transit for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Grand Haven, MI. Review the full solicitation for detailed scope requirements.