Hampshire County Board of Education Special Education Video and Audio Recording System RFP 2026
Hampshire County School DistrictSchool · Romney, WV- Due
- Nov 30, 2026
- 19 days left
- Posted
- Nov 9, 2026
- Primary contact
- Regina Kinnie
The 30-second brief
Hampshire County Board of Education seeks proposals for a complete end-to-end special education classroom video and audio recording solution, and audio-only restroom recording devices, to comply with West Virginia Code §18-20-11 (Oscar's Law). The project includes approximately 42 classroom video cameras with audio and 15 restroom audio-only recording devices, along with mounting hardware, cabling, 365-day retention/storage infrastructure, software licensing, training, and ongoing support. Vendors may propose an upgrade or expansion of the existing Verkada and iPro-based camera environment or an alternative replacement solution. Proposals are due by 12:00 PM (Noon) on November 30, 2026. A non-mandatory pre-proposal site visit and walkthrough is scheduled for November 17, 2026 at 12:00 PM at 61 Pancione Loop, Augusta, WV. Questions must be submitted via email to [email protected]. Requirements include role-based access control, encryption in transit and at rest, audit logging, system health monitoring, and video redaction capabilities. Vendors must provide performance bonds, itemized 5-year total cost of ownership pricing, three professional references, West Virginia contractor licensing, and a completed vendor packet.
42 classroom video cameras with audio capability, 15 restroom audio-only recording devices, Required restroom notification signage, Mounting hardware, Cabling, Conduit, And accessories, Installation and configuration, Storage/retention infrastructure for 365 days, Software/licensing - Year 1 through 5, Training, Support and maintenance, Warranty / extended warranty
Compliance with West Virginia Code §18-20-11 and mandatory requirements, technical capability, coverage, reliability, security, and functionality of proposed solution, ability to provide and maintain at least 365 days of video and audio retention, ease of administration and required periodic recording review, system-health monitoring and ability to identify recording interruptions, vendor experience, qualifications, and references, implementation and transition plan
Bids like this start as pre-RFPs. Get the next ones early.
Get matched pre-RFPs freeFree account · 30-second setup · No credit card
Summary
Hampshire County Board of Education seeks proposals for a complete end-to-end special education classroom video and audio recording solution, and audio-only restroom recording devices, to comply with West Virginia Code §18-20-11 (Oscar's Law).
The project includes approximately 42 classroom video cameras with audio and 15 restroom audio-only recording devices, along with mounting hardware, cabling, 365-day retention/storage infrastructure, software licensing, training, and ongoing support. Vendors may propose an upgrade or expansion of the existing Verkada and iPro-based camera environment or an alternative replacement solution. Proposals are due by 12:00 PM (Noon) on November 30, 2026. A non-mandatory pre-proposal site visit and walkthrough is scheduled for November 17, 2026 at 12:00 PM at 61 Pancione Loop, Augusta, WV. Questions must be submitted via email to [email protected]. Requirements include role-based access control, encryption in transit and at rest, audit logging, system health monitoring, and video redaction capabilities. Vendors must provide performance bonds, itemized 5-year total cost of ownership pricing, three professional references, West Virginia contractor licensing, and a completed vendor packet.
EVALUATION CRITERIA
Compliance with West Virginia Code §18-20-11 and mandatory requirements, technical capability, coverage, reliability, security, and functionality of proposed solution, ability to provide and maintain at least 365 days of video and audio retention, ease of administration and required periodic recording review, system-health monitoring and ability to identify recording interruptions, vendor experience, qualifications, and references, implementation and transition plan
REQUIRED DELIVERABLES
13- 42 classroom video cameras with audio capability
- 15 restroom audio-only recording devices
- Required restroom notification signage
- Mounting hardware
- Cabling
- Conduit
- Accessories
- Installation and configuration
- Storage/retention infrastructure for 365 days
- Software/licensing - Year 1 through 5
- Training
- Support and maintenance
- Warranty / extended warranty
REQUIRED ATTACHMENTS
11- Completed vendor packet
- Performance bond
- Compliance matrix
- Vendor references
- West Virginia contractor license number
- Signed addenda
- Cost proposal
- Bidders Affidavit
- No Debt Affidavit
- Drug Free Workplace Conformance Affidavit
- W-9
- Submit to
- [email protected]
- Scope location
- Augusta, WV
- Reported agency
- Hampshire County Board of Education
Questions about this RFP
How do I respond to this RFP from Hampshire County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Regina Kinnie.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hampshire County School District in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Regina Kinnie. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 42 classroom video cameras with audio capability, 15 restroom audio-only recording devices, Required restroom notification signage, Mounting hardware, Cabling, Conduit, And accessories, Installation and configuration, Storage/retention infrastructure for 365 days, Software/licensing - Year 1 through. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with West Virginia Code §18-20-11 and mandatory requirements, technical capability, coverage, reliability, security, and functionality of proposed solution, ability to provide and maintain..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hampshire County School District?
All active and historical solicitations from Hampshire County School District are tracked and searchable. As a school agency, Hampshire County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: completed vendor packet, performance bond, compliance matrix, vendor references, West Virginia contractor license number, signed addenda, cost proposal, Bidders Affidavit, No Debt Affidavit, Drug Free. Review the full document from Hampshire County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Augusta, WV. Review the full solicitation for detailed scope requirements.