Hamilton School District Student Transportation Services RFP 2026
Hamilton School DistrictSchool · Sussex, WI- Due
- Nov 16, 2026
- 5 days left
- Posted
- Oct 15, 2026
- Contract term
- 3 years
- Primary contact
- Amy Holley
The 30-second brief
The Hamilton School District seeks proposals from qualified student transportation providers to deliver safe, reliable, and technologically advanced student transportation services. The contract covers regular education home-to-school, special education, 4K, non-public, and co-curricular/athletic/field trip transportation across eight school facilities serving over 5,100 students in Waukesha County, Wisconsin. Requirements include fleet management with a maximum 10-year vehicle age, 10% reserve fleet, GPS tracking, multi-angle HD video surveillance, driver vetting and CDL/endorsements, parent mobile tracking app, administrative routing software access, and automated conduct reporting. Proposals are due by November 16, 2026, at 2:00 PM. The base contract term is 3 years with an optional 2-year extension starting July 1, 2027.
Operational Capability & Fleet Reliability (25%), Technical Integrations & Software Suite (25%), Proactive Communication Plan & SLAs (20%), Cost Proposal & Overall Value (20%), Qualifications & References (10%)
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Summary
The Hamilton School District seeks proposals from qualified student transportation providers to deliver safe, reliable, and technologically advanced student transportation services.
The contract covers regular education home-to-school, special education, 4K, non-public, and co-curricular/athletic/field trip transportation across eight school facilities serving over 5,100 students in Waukesha County, Wisconsin. Requirements include fleet management with a maximum 10-year vehicle age, 10% reserve fleet, GPS tracking, multi-angle HD video surveillance, driver vetting and CDL/endorsements, parent mobile tracking app, administrative routing software access, and automated conduct reporting. Proposals are due by November 16, 2026, at 2:00 PM. The base contract term is 3 years with an optional 2-year extension starting July 1, 2027.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
11- Cover Letter & Transmittal Sheet
- Company Profile & Financial Solvency
- Operational
- Fleet & Maintenance Plan
- Technology & Technical Integration Suite Plan
- Customer Service & Communication Operating Protocol
- Standardized Cost Proposal Schedule
- School District References
- Certificate of Non-Collusion
- Debarment and Suspension Affidavit
- Wis
Stat. § 121.52 / § 121.555 Vetting & Training Compliance Affidavit, Certificate of Insurance
- Submit to
- Hamilton School District - Business Office, Attention: Amy Holley, Assistant Superintendent of Business Services, W220 N6151 Town Line Road, Sussex, WI 53089 or via email to [email protected]
- Duration
- 36 months
- Scope location
- Sussex, WI
Questions about this RFP
How do I respond to this RFP from Hamilton School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 16, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Hamilton School District - Business Office, Attention: Amy Holley, Assistant Superintendent of Business Services, W220 N6151 Town Line Road, Sussex, WI 53089 or via email to [email protected]. For questions, contact Amy Holley.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hamilton School District in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Amy Holley. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Operational Capability & Fleet Reliability (25%), Technical Integrations & Software Suite (25%), Proactive Communication Plan & SLAs (20%), Cost Proposal & Overall Value (20%), Qualifications & Refere..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hamilton School District?
All active and historical solicitations from Hamilton School District are tracked and searchable. As a school agency, Hamilton School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 16, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter & Transmittal Sheet, Company Profile & Financial Solvency, Operational, Fleet & Maintenance Plan, Technology & Technical Integration Suite Plan, Customer Service & Communication Operating. Review the full document from Hamilton School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sussex, WI. Review the full solicitation for detailed scope requirements.