Hamilton County Video and Card Access Management System RFP HCRUD2501 2025
Hamilton CountyCounty · Noblesville, IN- Due
- Dec 1, 2025
- Deadline passed
- Posted
- Nov 3, 2025
- Primary contact
- CJ Taylor
The 30-second brief
Hamilton County is seeking proposals from qualified vendors under RFP HCRUD2501 to design, furnish, and install a fully functional and expandable video surveillance and building access control system. The project serves the new Hamilton County Utility District facilities. The scope includes integrated security technology, card access management, and video monitoring infrastructure. Proposals must be submitted both electronically in PDF format and via hard copy by December 1, 2025, at 12:00 PM ET. The primary contact for this solicitation is CJ Taylor, Plan Commissioner Director.
PDF proposal, Hard copy proposal
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Summary
Hamilton County is seeking proposals from qualified vendors under RFP HCRUD2501 to design, furnish, and install a fully functional and expandable video surveillance and building access control system.
The project serves the new Hamilton County Utility District facilities. The scope includes integrated security technology, card access management, and video monitoring infrastructure. Proposals must be submitted both electronically in PDF format and via hard copy by December 1, 2025, at 12:00 PM ET. The primary contact for this solicitation is CJ Taylor, Plan Commissioner Director.
REQUIRED DELIVERABLES
PDF proposal, Hard copy proposal
- Submit to
- [email protected]
Questions about this RFP
How do I respond to this RFP from Hamilton County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2025. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected]. For questions, contact CJ Taylor.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hamilton County in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is CJ Taylor. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: PDF proposal, Hard copy proposal. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Hamilton County?
All active and historical solicitations from Hamilton County are tracked and searchable. As a county agency, Hamilton County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Hamilton County for the complete list.